Administrative Assistant III

Xcel Energy; Wisconsin; On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Spot On Bonus

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

401(k)

Paid time off

Holidays

Job summary

Xcel Energy in Wisconsin seeks an Administrative Assistant III to perform a broad range of administrative tasks, including document preparation, budget tracking, and travel coordination. The role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced office environment.

The incumbent will handle timekeeping, confidential files, and correspondence while supporting department budgets and vendor payments.

Qualifications

• Requires high school diploma or equivalent and five years experience in administrative support services.
• Additional secretarial or administrative coursework preferred.
• Requires a broad knowledge of department operations and policies.
• Proficient in word processing, spreadsheet, presentation, graphic and database applications.

Responsibilities

• Composes, design, edits and prepares correspondence, documents and reports for the department.
• Processes department timekeeping and employee changes; greets visitors and answers routine questions.
• Maintain confidential files; handle mail; manage office supplies inventory.
• Provide training and improve office procedures for efficiency.
• Assist with departmental budgets; prepare payment processing for contractors and vendors.
• Coordinate meetings and travel; arrange schedules for management staff.
• Maintain corporate documents and departmental files; conduct special research projects.

Skills

Attention to detail

Organizational skills

Independent work

Time management

Education

High school diploma or equivalent

Secretarial/administrative coursework preferred

Tools

Word processing

Spreadsheet

Presentation

Database applications

Job description

Administrative Assistant III

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you're looking for.

Position Summary

Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures

Essential Responsibilities

• Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner.
• Processes department timekeeping and employees changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.
• Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies.
• Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency.
• Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors.
• Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff.
• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
• Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.

Minimum Requirements

• Requires high school diploma or equivalent and five years experience in administrative support services.
• Additional secretarial or administrative coursework preferred.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Preferred Requirements

• Demonstrated attention to detail and strong organizational skills
• Self-starter with the ability to work independently and manage competing priorities
• Advanced Microsoft Office proficiency (Excel, Word, PowerPoint, and Outlook)

As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you're ready to be a part of something big, we invite you to join our team.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Individuals with a disability who need an accommodation to apply please contact us at [e-mail] .

Non-Bargaining

The anticipated starting base pay for this position is: $21.90 to $30.70 per hour

This position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.

In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.

Deadline to Apply: 08/13/26

EEO is the Law (https://www.dol.gov/agencies/ofccp/posters) | EEO is the Law Supplement (https://www.dol.gov/agencies/ofccp/posters) | Pay Transparency Nondiscrimination (https://www.dol.gov/agencies/ofccp/posters) | Equal Opportunity Policy (PDF) (https://www.xcelenergy.com/staticfiles/xe/Corporate/Corporate%20PDFs/Equal_Opportunity_Policy.pdf) | E