Administrative Assistant III

Goldbelt, Inc.; Tracy (CA); On-site; USD 40,000 - 57,000; Full time

Job summary

Goldbelt Apex in Tracy, CA is seeking an Administrative Assistant III to coordinate data sets and office functions related to medical equipment maintenance. The role includes leading an onsite admin team, tracking accountability, and developing project plans for leadership approval.

You will assist with interviews, provide office automation, arrange travel, manage calendars, and analyze data. Travel up to 15% with GCSS-A/TEWLS experience preferred. Competitive benefits offered.

Qualifications

• Five or more years of related experience.
• Experience with DMLSS and TEWLS database systems.
• Must be able to obtain and maintain a NACI Clearance.
• Travel as required. Estimated no more than 15%.
• Must have experience working with GCSS-A system.
• Ability to lift 25+ pounds.

Responsibilities

• Lead onsite administrative team day-to-day.
• Track employee accountability with reports.
• Develops project plans and reports for leadership approval.
• Assist interview process for administrative vacancies.
• Provide office automation to create records and analyze data.
• Support travel arrangements and manage expenditures.
• Coordinate internal and external meetings and calendars.
• Enter, update, and close work orders in automated systems.
• Prepare general office correspondence and briefs.
• Perform additional duties as assigned.

Skills

Strong English language skills

Excellent communication

Data analysis

Problem solving

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary

The Administrative Assistant III schedules, coordinates, and tracks various data sets and office functions correlating to medical equipment maintenance.

Responsibilities

Essential Job Functions:

• Onsite team lead responsible for day-to-day supervision of administrative team.
• Manage and track employee accountability with personnel through necessary reports.
• Develops project plans and reports and establish system for review, control, and reports for M3D leadership approval.
• Assist with the interview process for administrative vacancies.
• Responsible for providing office automation expertise, to create records, compile reports, gather, process, and analyze data.
• Administrative functions such as:
  • Provide support to M3D leadership in arranging travel and managing credit cards/expenditures.
  • Gather data and perform data analysis to coordinate the impact of projects with employees and managers in all affected areas.
  • Responsible for scheduling internal and external meetings, including reservation of conference space and coordination with attendees.
  • Manage and maintain executive calendars.
  • Prepare and confirm travel authorization letters.
  • Enter, open, close, and update work order information into automated systems.
  • Provide office administration support and prepare general office correspondence and personnel briefs.
• Perform other additional duties as assigned by M3D leadership as needed.

Qualifications

Necessary Skills and Knowledge:

• Work with minimal supervision and deal directly and effectively with M3D leadership.
• Tracks tasks/events/issues to include personnel status.
• Excellent communication, business analytical, and problem-solving skills.
• Effective customer services skills.
• Ability to work cross-functionally (internally) and/or (externally).
• Strong English language skills (both written and verbal).
• Proficiency in using the internet.
• Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office Suite such as Microsoft Word and Microsoft Excel.

Minimum Qualifications:

• Possess five (5) or more years of related experience.
• Must be able to work with DMLSS and TEWLS database systems.
• Must be able to obtain and maintain a NACI Clearance.
• Travel as required. Estimated no more than 15%.
• Must have experience working with GCSS-A system.
• Ability to lift 25+ pounds

Preferred Qualifications:

• Experience with the Department of the Army and Department of Defense preferred.

Pay and Benefits

The minimum pay rate for this position is $35.12 per hour.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.