Administrative Assistant

Goldbelt Apex LLC; Baltimore (MD); Hybrid; USD 33,062 - 44,083; Full time

Job summary

Goldbelt Apex LLC is seeking an Administrative Assistant to provide administrative, logistical, scheduling, documentation, and operational support for research and public health activities supporting the Department of Defense auditory health mission. The role is hybrid in Maryland and contingent on contract award.

Responsibilities include coordinating meetings, preparing materials, travel logistics, records management, onboarding support, and program reporting.

Qualifications

• Excellent written and verbal communication skills.
• Knowledge of Microsoft Office applications.
• Ability to manage multiple tasks with competing deadlines.
• Bachelor's degree preferred.
• S. Citizenship required and ability to obtain DoD suitability.

Responsibilities

• Coordinate meetings, calendars, and conference calls.
• Prepare correspondence, reports, and meeting materials.
• Support travel coordination and logistics.
• Maintain records management and document control systems.
• Track action items, deliverables, and deadlines.
• Assist with onboarding and workforce administration.
• Data entry and records maintenance support.
• Coordinate office operations and administrative processes.
• Assist with procurement documentation and tracking.
• Support program reporting and communication activities.

Skills

Written and verbal communication

Microsoft Office

Multitasking

Education

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Teams

Outlook

SharePoint

Job description

Overview

Position contingent upon successful award of a contract currently under bid.

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

This position is contingent upon contract award and funding. The Administrative Assistant provides administrative, logistical, scheduling, documentation, and operational support for research and public health activities supporting the Department of Defense auditory health mission. This position assists Government and contractor personnel in maintaining efficient program operations and supporting contract deliverables.

Work location: Hybrid in Maryland

Responsibilities

Essential Job Functions

• Coordinate meetings, calendars, and conference calls.
• Prepare correspondence, reports, memoranda, and meeting materials.
• Support travel coordination and logistics.
• Maintain records management and document control systems.
• Track action items, deliverables, and administrative deadlines.
• Assist with onboarding, personnel tracking, and workforce administration.
• Support data entry and records maintenance activities.
• Coordinate office operations and administrative processes.
• Assist with procurement documentation and tracking.
• Support program reporting and communication activities.

Qualifications

Necessary Skills and Knowledge

• Possess excellent written and verbal communication skills.
• Possess knowledge of Microsoft Office applications.
• Possess excellent ability to manage multiple tasks with competing deadlines.

Minimum Qualifications

• Bachelor's degree preferred
• Minimum two (2) years of administrative support experience
• S. Citizenship required.
• Ability to obtain and maintain a favorable Government suitability determination.

Preferred Qualifications

• Experience supporting federal contracts, healthcare organizations, or research programs.
• Experience supporting executive leadership, program managers, and multidisciplinary teams.
• Advanced proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, Teams, and Outlook.
• Experience utilizing SharePoint, document management systems, or collaboration platforms.
• Experience maintaining records containing Personally Identifiable Information (PII) and Protected Health Information (PHI).
• Experience coordinating Government travel in accordance with Joint Travel Regulations (JTR).
• Familiarity with DHA, DoD, military treatment facilities, or federal administrative environments.
• Experience supporting geographically dispersed teams, hybrid work environments, remote operations, or nationwide field activities.
• Preferred candidates will have current or prior experience supporting the Defense Health Agency (DHA), Hearing Center of Excellence (HCE), National Military Audiology and Speech Pathology Center (NMASC), Defense Centers for Public Health (DCPH), Military Health System (MHS), Veterans Health Administration (VHA), military treatment facilities (MTFs), hearing conservation programs, auditory readiness initiatives, or other military health and public health programs.

Pay And Benefits

The pay range for this position is $24.00 to $32.00 per hour.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.