Administrative Assistant II

Goldbelt, Inc.; Tracy (CA); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with company matching

Paid time off

Professional development opportunities

Job summary

Goldbelt Apex in Tracy, CA is seeking an organized office automation specialist to create records, compile reports, and manage data related to medical equipment maintenance and shipping. You will enter and update work orders, coordinate with production and shipping teams, and support automated systems used for inventory and repairs.

The role requires attention to detail, proficiency with Microsoft Office, and the ability to work cross-functionally.

Qualifications

• 3 years of related experience.
• High School Diploma required.
• Ability to learn DMLSS and TEWLS database systems.
• Must obtain and maintain a NACI Clearance and CACard.

Responsibilities

• Turn-in and inventory counts.
• Prepare travel authorization letters.
• Enter, open, close and update work order information in automated systems.
• Perform warehousing and inventory management with Government at all depot locations.
• Provide office administration support and prepare general office correspondence.
• Assist in data collection and reporting for incoming, stored and outgoing medical equipment.
• Process workorders in client’s automated systems.
• Schedule and coordinate workload with the Production Controller.
• Coordinate and interface with shipping and receiving for equipment inventories and turn-in of medical equipment.
• Documentation and updating Army automated systems.
• Travel as needed (estimated 15%).

Skills

Office administration

Data entry

Report compilation

Scheduling

Communication skills

MS Office Suite

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

DMLSS

TEWLS

Job description

Overview

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary:

Be responsible for providing office automation expertise, to create records, compile reports, gather and process data, schedule, coordinate, and track various data sets and office functions correlating to medical equipment maintenance, provide shipping and receiving. Be responsible for receiving, storing, recording and issuing repair parts; perform quality control, property management and repair parts management.

Responsibilities

Essential Job Functions:

• Turn-in and inventory counts
• Preparing travel authorization letters
• Enter, open, close and update work order information into automated systems
• Perform warehousing and inventory management with Government at all depot locations
• Provide office administration support and prepare general office correspondence
• Assist in data collection and reporting for incoming, stored and outgoing medical equipment
• Process workorders in client’s automated systems
• Schedule and coordinate workload with the Production Controller
• Coordinate and interface with shipping and receiving for equipment inventories and turn-in of medical equipment including all necessary
• Documentation and updating Army automated systems
• Travel as needed (estimated 15%)

Qualifications

Necessary Skills and Knowledge:

• Tracks tasks/events/issues to include personnel status
• Ability to work cross-functionally (internally) and/or (externally)
• Strong English language skills (both written and verbal)
• Proficiency in using the internet.
• Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office Suite such as Microsoft Word and Microsoft Excel

Minimum Qualifications:

• Possess 3 years of related experience
• High School Diploma
• Must be able to learn and work with DMLSS and TEWLS database systems
• Must be able to obtain and maintain a NACI Clearance and CACard
• Possess the ability to pass NCIC investigation and scored credit check per federal and contractual requirements
• Ability to lift 25+ pounds
• Must be a US Citizen

Preferred Qualifications:

• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Excellent communication, business analytical and problem-solving skills.
• Effective customer services skills.
• Experience working with Government Entity, with the Department of the Army and Department of Defense preferred

Pay and Benefits

The minimum pay rate for this position is $27.18 per hour.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.