Administrative Assistant III

Goldbelt, Inc.; Ogden (UT); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k) with company match

Paid time off

Professional development opportunities

Job summary

Goldbelt Frontier seeks an Administrative Assistant III to lead an administrative team onsite in Ogden. You will manage daily workflows, track personnel accountability, and develop project plans with leadership approval.

You will also support recruitment, travel arrangements, expense management, data analysis, and coordination of meetings. Strong MS Office skills and clear communication are essential for success.

Qualifications

• Five or more years of related experience.
• Ability to obtain and maintain a NACI clearance.
• Experience with DMLSS/TEWLS and GCSS-A systems.
• Travel up to 15% may be required.

Responsibilities

• onsite team lead for daily supervision of administrative team.
• Manage and track employee accountability with personnel through reports.
• Develop project plans and establish a review/control/report system.
• Assist with interviews for administrative vacancies.
• Provide office automation expertise to create records and reports.
• Arrange travel and manage credit cards/expenditures.
• Gather data and perform data analysis on project impact.
• Schedule internal and external meetings and reserve conference space.
• Maintain executive calendars and travel authorizations.
• Enter and update work orders in automated systems.
• Provide general office support and prepare briefs.

Skills

Attention to detail

Communication skills

Cross-functional collaboration

English proficiency

Data analysis

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Goldbelt Frontier fosters a collaborative environment where employees are encouraged to utilize and employ their operational and leadership skills. Many senior project managers and business analysts are subject matter experts in their respective fields. Frontier understands how to support multiple stakeholders to aid in developing and implementing national policies, strategies, and doctrine.

Summary

The Administrative Assistant III schedules, coordinates, and tracks various data sets and office functions correlating to medical equipment maintenance.

Responsibilities

Essential Job Functions:

• Onsite team lead responsible for day-to-day supervision of administrative team.
• Manage and track employee accountability with personnel through necessary reports.
• Develops project plans and reports and establish system for review, control, and reports for M3D leadership approval.
• Assist with the interview process for administrative vacancies.
• Responsible for providing office automation expertise, to create records, compile reports, gather, process, and analyze data.
• Administrative functions such as:
  
  • Provide support to M3D leadership in arranging travel and managing credit cards/expenditures.
  • Gather data and perform data analysis to coordinate the impact of projects with employees and managers in all affected areas.
  • Responsible for scheduling internal and external meetings, including reservation of conference space and coordination with attendees.
  • Manage and maintain executive calendars.
  • Prepare and confirm travel authorization letters.
  • Enter, open, close, and update work order information into automated systems.
  • Provide office administration support and prepare general office correspondence and personnel briefs.
• Perform other additional duties as assigned by M3D leadership as needed.

Qualifications

Necessary Skills and Knowledge:

• Work with minimal supervision and deal directly and effectively with M3D leadership.
• Tracks tasks/events/issues to include personnel status.
• Excellent communication, business analytical, and problem-solving skills.
• Effective customer services skills.
• Ability to work cross-functionally (internally) and/or (externally).
• Strong English language skills (both written and verbal).
• Proficiency in using the internet.
• Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office Suite such as Microsoft Word and Microsoft Excel.

Minimum Qualifications:

• Possess five (5) or more years of related experience.
• Must be able to work with DMLSS and TEWLS database systems.
• Must be able to obtain and maintain a NACI Clearance.
• Travel as required. Estimated no more than 15%.
• Must have experience working with GCSS-A system.
• Ability to lift 25+ pounds

Preferred Qualifications:

• Experience with the Department of the Army and Department of Defense preferred.

Pay and Benefits

The pay range for this position is $28.00 to $31.00 hourly.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.