Administrative Assistant III

Capital Group; New York (NY); On-site; USD 85,000 - 137,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to support senior executives in a dynamic environment. This role involves managing complex calendars, organizing travel, and preparing essential documents to ensure seamless operations. The ideal candidate will possess strong communication skills and advanced proficiency in Microsoft Office, particularly Outlook. This position offers a competitive salary range and additional performance bonuses, making it an exciting opportunity for individuals looking to thrive in a fast-paced setting.

Benefits

Performance Bonuses

Retirement Plan with 15% Employer Contribution

Qualifications

• Experience supporting multiple senior-level executives.
• Advanced skills in Microsoft Office, especially Outlook.

Responsibilities

• Coordinate calendars and manage travel arrangements.
• Prepare meeting documents and organize logistics.

Skills

Calendar Management

Travel Coordination

Document Preparation

Communication Skills

Microsoft Office

Confidentiality

Tools

Microsoft Outlook

Job description

Job Title: Administrative Assistant

Overview: I can succeed as an Administrative Assistant at Capital Group. In this role, you will provide a critical safety net for senior executives within the North America Client Group. You are experienced in assisting others, managing complex calendars, organizing meetings and travel, preparing documents, and supporting ad-hoc projects to ensure smooth and efficient operations.

Key Responsibilities:

1. Coordinate complicated calendars and manage travel arrangements.
2. Prepare meeting documents and organize logistics for meetings and events.
3. Make travel arrangements and prepare expense reports.
4. Support senior executives to ensure their days run smoothly, enabling them to focus on priorities.

Ideal Candidate:

• Has supported multiple senior-level executives simultaneously.
• Experienced in managing executive calendars and complex travel, with strong communication skills.
• Builds effective relationships with stakeholders and assistants.
• Flexible, proactive, solutions-oriented, and able to manage multiple priorities in a fast-paced environment.
• Possesses advanced Microsoft Office skills, especially Outlook, and is tech-savvy.
• Handles confidential information with discretion and professionalism.
• Demonstrates patience, adaptability, and a collaborative approach.

Additional Details:

Location: NYO

Base Salary Range: $85,102 - $136,163

Additional compensation includes performance bonuses and a retirement plan with a 15% employer contribution.

Note: Temporary positions in Canada and the US are excluded from certain benefits.

Capital Group is an equal opportunity employer committed to diversity and inclusion.