Administrative Assistant III

V2X Inc; Huntsville (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

V2X Inc. is seeking an experienced Administrative Specialist with a strong background in Special Access Program (SAP) administrative operations to provide critical administrative, programmatic, and tasking support to the customer.

The role is based in Huntsville, AL, and requires active TS/SCI clearance. The position involves managing front-office functions, event scheduling, personnel and security coordination using JADE and DISS, and supporting program office operations.

Qualifications

• Bachelor’s or Associate Degree with 5 years of experience required.
• High school diploma (or equivalent) with 10+ years in a similar position required.
• Active TS/SCI clearance is required.

Responsibilities

• Support Directorate and Agency event management and workflow, event coordination and logistics, work center management and administration, staff action policies and procedures.
• Provide comprehensive support for Program Office operations, taskings, and administrative requirements.
• Manage all front office Directorate functions; manage office files, plans, correspondence, space/seating, and track actions assigned to the directorate.
• Manage SAP VTC & Conference Room Scheduling.
• Support Government HR activities; maintain personnel files, timekeeping, and track leave/TDY/training.
• Perform Executive Administrator (EA)/Receptionist functions; control visitor access, answer phones, escort visitors, interface with senior officials, travel locally and non-locally, manage calendars.
• Manage Directorate-run meetings and SAP events; oversee sponsorship program for personnel in- and out-processing.
• Coordinate office space and seating for Directorate managed suites; manage publications and forms libraries.
• Conduct special studies, analyze data, and prepare reports on office operations and Directorate activities.
• Coordinate with MDA Directorates, staff organizations, and program offices inside and outside the Agency.

Skills

Microsoft Office

DISS

JADE

Security clearance TS/SCI

Data analysis

CATMS

DTS

SharePoint

Communication

Education

Bachelor’s or Associate Degree with 5 years experience

High school diploma with 10+ years experience

Tools

CATMS

DTS

JADE

DISS

Microsoft Office

SharePoint

Adobe Acrobat

Job description

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism. V2X’s National Security Programs (NSP) is seeking an experienced Administrative Specialist with a strong background in Special Access Program (SAP) administrative operations to provide critical administrative, programmatic, and tasking support to the customer. The duties and responsibilities outlined below are representative of the nature and level of work assigned and are not intended to be all-inclusive.

Responsibilities

Administrative and Tasking Duties Include:

• Support Directorate and Agency event management and workflow, event coordination and logistics, work center management and administration, staff action policies and procedures.
• Provide comprehensive support for Program Office operations, taskings, and administrative requirements.
• Manage all front office Directorate functions; Manage office files and plans, correspondence, space/seating assignment, and track actions assigned to the directorate.
• Manage SAP VTC & Conference Room Scheduling
• Support Government Human Resource Activities; maintain personnel files, timekeeping, track leave/TDY/Training.
• Perform Executive Administrator (EA)/Receptionist Functions, Control visitor access, answer phone, escort visitors, interface with senior officials, travel (local and non-local), personnel and office calendars.
• Manage Directorate-run Meetings and Other Major SAP Events
• Manage the Directorate sponsorship program for personnel in- and out-processing.
• Manage office space and seating assignments for Directorate managed suites.
• Conduct special studies, perform a variety of analysis, and prepare various reports related to office operations and Directorate activities
• Maintain the Directorate calendar of major events. Coordinate among MDA Directorates, staff organizations, and program offices within and outside the Agency.
• Staff read-aheads and other packages requiring coordination.
• Manage forms and publication libraries.
• Collaborate with Program Office security personnel to support security operations and requirements. Review and verify personnel access and security information in JADE and DISS prior to meetings and events to ensure individuals are properly vetted and authorized.
• Perform additional duties as required.

Work Environment

• Core Business Hours: 7:00am to 6:00pm. Core hours are established at the discretion of the Government and are subject to change at any time based on mission requirements.
• Will perform work at a government facility in an office environment.

Qualifications

Education / Certifications:

• Bachelor’s or Associate Degree with 5 years of experience

-OR-

• High school diploma (or equivalent) with 10+ years in a similar position
• This position requires an active TS/SCI clearance

Required Experience

• Prior experience with Department of Defense Agencies
• Prior experience with Special Access Programs
• Proficiency with Microsoft Office
• Experience in collecting, organizing, and analyzing data and generating data-driven reports.
• Demonstrated experience utilizing DISS to verify personnel security eligibility, clearance status, and access requirements.
• Demonstrated experience utilizing JADE to verify and support personnel security, access, and vetting requirements.

Skills & Technology Used

• Experience with Correspondence and Task Management System (CATMS) and/or Defense Travel System (DTS).
• Demonstrated proficiency with Microsoft Office Suite, SharePoint, and Adobe Acrobat/PDF.
• Strong decision-making skills with the ability to work independently and autonomously while managing and executing projects, tasks, and work assignments.
• Excellent organizational and time-management skills, with the ability to prioritize and manage multiple concurrent deadlines.
• Excellent written and verbal communication skills, with a strong emphasis on accuracy and attention to detail.
• Experience utilizing DISS (Defense Information System for Security) for personnel security verification, clearance status, eligibility, and access validation.
• Experience utilizing JADE for personnel security, access verification, and individual vetting support.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients. #clearance