Document Control Registry Operator - Top Secret Clearance

V2X Inc; Bay Point (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

V2X Inc. seeks a Document Control / Registry Specialist to support SAP security disciplines at Naval Air Systems Command, Point Mugu, CA. Onsite role requiring active Top Secret clearance. You will manage classified document flows, maintain control logs, and ensure proper handling and transmission of sensitive material.

Ideal candidates have DoD security experience, and familiarity with ADCS/SIMS, DISS, JADE, and related procedures, working within a fast-paced, mission-critical environment.

Qualifications

• Two years’ experience in a DoD security environment.
• One year experience plus CDSE training: IS011.16, IF011.16, PY011.16, PS113.16, PS001.18, SA001.16.
• Comprehensive knowledge of Navy, DoD, and IC policies regarding Personnel, Physical, and Information Security Standards.

Responsibilities

• Process documents in ADCS or SIMS to maintain records for receipt/dispatch and track documents.
• Manage incoming/outgoing classified material/media per DoD/IC policies.
• Prepare transmission materials, labels, envelopes, and receipts; ensure proper classification markings.

Skills

MS Office Tools

SharePoint

Adobe Acrobat/ PDF

Education

High School Diploma

Tools

DISS

JADE

JADs

Job description

Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

V2X’s Global Security Solutions (GSS) has an immediate opportunity for a Document Control / Registry Specialist with a background in Special Access Program (SAP) security disciplines, facilitation, and administration. This position will be based at our customer site at Naval Air Systems Command in Point Mugu, California.

The position requires an active Top Secret clearance and is required to be onsite.

Responsibilities

• The Document Control / Registry Specialist is an integral part of a team of Contract Program Security Officers (CPSO), Program Security Assistants (PSA), and Document Control / Registry Specialist providing classified security support. Specific responsibilities will include:
• Process documents (incoming/outgoing) in the Automated Document Control System (ADCS) or security Information Management Systems (SIMS) to prepare and maintain records for receipt/dispatch, location, and disposition and to track all incoming and outgoing documents that arrive via Registered US mail, Defense Courier Service (DCS), and other secure communications.
• Receive and establish control and accountability for all incoming material and media, to include classified material/media by means of US Postal Service, designated courier, Defense Courier Service (DCS).
• Responsible for ensuring that the transmission of all material and media is sent in accordance with applicable DoD, DoN policies and facility Standard Operating Procedures, to include couriering, electronic transmission and facsimile.
• Prepare material for transmission to include the preparation of external transfer receipts, package receipts, mailing labels, envelopes, facsimile transmission sheets and registered mail receipts.
• Maintain receipts, logs, and certificates in accordance with IC, DoD, Navy, and customer policies and procedures.
• Prepare document coversheets and ensure proper classification markings/labeling of material/media and collect and coordinate the destruction of material/media in accordance with applicable DoD, DoN policies and facility Standard Operating Procedures.
• May be appointed as a primary or alternate Top Secret Control Officer (TSCO/ATSCO) or COMSEC custodian.
• Required to operate secure communications equipment in accordance with the facility Standard Operating Procedures.
• Assess, and implement security policies and procedures that help ensure classified information is protected in all stages at all times.
• Provide the Customer with security test support that will include nonnormal hours support. Security support is accomplished during test and demonstration events.
• Assist in conducting self-inspections to assess government spaces ensuring physical security standards meet DoD and Intelligence Community (IC) requirements—reporting findings, potential discrepancies, and recommend solutions to the facility GSSO.
• Maintain awareness of current, new, or modifications to existing DoD and IC security policies/procedures.
• Manage classified material within the government facility ensuring adherence to DoD and IC standards.
• Attend and facilitates meetings (including classified), prepare agendas, track action items, and distribute minutes as needed.
• Perform entry, exit, visitor processing, and escorting as needed.
• Perform additional security functions in support of the program as needed.

Qualifications

• Education / Certifications:
  • High school diploma (or equivalent).
• Security Clearance:
  • Position requires U.S. citizenship and a final DoD TOP SECRET clearance with most recent investigation (SSBI, SBPR, PPR, T5, T5R) completed within the last 6 years.
• Experience:
  • Two (2) years’ experience in a DoD Security environment (Military, Govt Civilian, or DoD contractor)
  • OR
  • One (1) year experience in a DoD Security environment (Military, Govt Civilian, or DoD contractor) and completion of the below Center for Development of Security Excellence (CDSE) training courses:
    • Introduction to Industrial Security Course, IS011.16
    • Introduction to Information Security Course, IF011.16
    • Introduction to Physical Security Course, PY011.16
    • Introduction to Personnel Security Course, PS113.16
    • Introduction to DoD Personnel Security Adjudication Course, PS001.18
    • Special Access Program (SAP) Overview Course, SA001.16
    • Comprehensive knowledge in all security disciplines at the SAP level.
    • Comprehensive knowledge of Navy, DoD, and IC policies (e.g., DoD 5205.07 Vol 1-4, ICD 704, NISPOM, etc.) regarding Personnel, Physical, and Information Security Standards and Procedures.
    • Demonstrated experience working with DISS, JADs, and JADE.
    • Background in Special Access Program (SAP) security disciplines, facilitation, and administration.
• Skills & Technology Used:
  • Demonstrated experience with MS Office Tools, SharePoint, and Adobe Professional (PDF).
  • Decision making skills that promote working autonomously when managing and executing projects, tasks, and work assignments.
  • Excellent organization skills with the ability to manage multiple concurrent deadlines.
  • Excellent written and verbal communication skills and attention to detail.
• Working Environment:
  • Core Business Hours: 7:00am to 5:00pm. Core hours are established at the discretion of the Government and are subject to change at any time based on mission requirements.
  • This position follows a 9/80 schedule, consisting of nine hour workdays and every other Friday off.
  • Will perform work at a government facility in an office environment.
  • Must be able to lift up to 20lbs.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.