Administrative Assistant II - University Programs & Support

University of Wisconsin; Stevens Point (WI); On-site; USD 22,000 - 31,000; Full time

Job summary

The University College at the University of Wisconsin-Stevens Point seeks an Administrative Assistant II to support office operations, travel arrangements, search and screen support, and day-to-day functions. You will be the first contact for students and staff, manage scheduling and records, organize meetings, and assist with programs such as Pointers Connect, University Honors, and URSCA.

This regular, on-site role pays $19.14 per hour and offers an opportunity to contribute to student success

Qualifications

• Ability to work independently and as part of a team.
• Strong verbal and written communication skills.
• Demonstrated organizational skills.
• Experience in fast-paced office environment.
• Experience with technology and software, including MS Office.
• Ability to work effectively with people from a variety of culturally diverse backgrounds.

Responsibilities

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to appropriate entities.
• Provides direct administrative support, which may include tasks such as scheduling, document and record management (editing, printing, copying, scanning, physical and electronic filing), and mail and deliveries.
• Coordinates communication with internal and external groups for the Dean.
• Coordinates room schedules, including arranging and setting up for meetings, conferences, and webinars; responds to EMS requests.
• Manages University College search and screen committees throughout the recruiting and hiring process.
• Facilitates travel arrangements and travel reimbursements for staff.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.
• Assists Dean, Associate Dean and Administrative Specialist with projects.
• Maintains confidentiality of department communications and operations.
• Supports branch campus, as needed.
• Issues contracts and provides administrative support for the Pointers Connect Internship program.
• Provides administrative support for the University Honors Program.
• Provides administrative support to the undergraduate research (URSCA) program.
• Assists with event planning and support for annual conferences.
• Provides administrative support to the Dean for the academic and tuition appeals process.
• Collaborates with internal and external program partners.
• Tracks and facilitates payment and/or reimbursement of expenses.
• Other duties as assigned.

Skills

Independent work

Team collaboration

Verbal and written communication

Organizational skills

Experience in fast-paced office

Diversity and inclusion awareness

Tools

MS Office

Job description

The University College at the University of Wisconsin-Stevens Point seeks an Administrative Assistant II to support office operations, travel arrangements, search and screen support, and day-to-day functions. You will be the first contact for students and staff, manage scheduling and records, organize meetings, and assist with programs such as Pointers Connect, University Honors, and URSCA.

This regular, on-site role pays $19.14 per hour and offers an opportunity to contribute to student success