Administrative Assistant II -Technology Division

Mott Community College; Flint (MI); Hybrid; USD 43,000 - 52,000; Full time

Benefits offered by this job

Excellent benefits package

Job summary

Mott Community College in Flint, MI is seeking an Administrative Assistant II in the Technology Division to support the Dean and division staff. This role handles administrative tasks, coordinates communications, schedules, and document processing to keep the division operating smoothly.

The ideal candidate has an Associate Degree and at least two years of related experience, with proficiency in Excel, Word and Google Suite, and the ability to manage multiple priorities with minimal supervision.

Qualifications

• Associate degree required.
• Two years of administrative support experience with independent decision-making, problem solving, and coordination responsibilities.
• Experience using Excel, Word and Google Suite.

Skills

Independent decision-making

Problem solving

Coordination

High-volume work

Organizational skills

Self-motivated

Diplomatic assertiveness

Education

Associate Degree

Bachelor degree coursework (in progress)

Tools

Excel

Word

Google Suite

Colleague / Compas software

Job description

Administrative Assistant II -Technology Division

Position Title Administrative Assistant II -Technology Division

Department

Department Academic Affairs - Dept

Employee Group

Employee Group Administrative Support

Status

Status Full-time

Starting Salary Range

Starting Salary Range $47,530

Excellent benefits package.

Position Summary Information

Position Summary

Purpose, Scope & Dimension of Job:

The person in this role functions as the main Assistant to the Dean of the Technology Division with minimal daily supervision. This person is responsible for the implementation of protocols necessary to maintain a division office that functions at a high level. This person is responsible for supporting the Dean and Technology Division faculty, staff and students.

The person in this role will support activities related to the Technology Division office, including current and emerging programs. Programs housed in the division include Applied Technology, Automotive Technology, Computer Aided Draft and Design ( CADD ), Electronics and Electrical Technology/Robotics, Heating, Ventilation, Air Conditioning and Refrigeration ( HVAC -R), Information Technology (including: Application Developer, Data Analytics, Computer Information Systems, IT Generalist, IT Networking, IT Security, & IT Web Developer), Mechanical Operations Technology, and Welding.

The person in this role will be in regular contact with representatives from internal and external organizations that have students in credit and noncredit training programs in the Technology Division (Organizations such as Job Corp, Apprentice Related Instruction and Mott’s Workforce Development etc.).

There are currently 11 AAS programs of Study and 21 Certificates of Achievement. Employees of the Technology Division include full-time and part-time faculty members, full-time staff, technicians, and work-study students.

This employee will participate in a team environment that involves presenting a warm and inviting atmosphere for the Division. As a primary point of contact for the Division, the person in this position works as an integral team member along with the staff assistant, pro-tech lab technicians, student workers and the Dean.

• 1. Associate Degree.
• 2. Two years of prior related administrative support experience; such experience to include independent decision-making, problem solving, dealing with high volume and complexity, and coordination responsibilities.
• 3. Experience in using Excel, Word and Google Suite.

Additional Desirable Qualifications

• Recent coursework toward a Bachelor Degree.
• Experience working in a higher education institution.
• Experience with Colleague, Compas or other related software.
• Ability to perform multiple tasks simultaneously, prioritize accordingly and display strong organizational skills; self-motivated.
• Ability to make independent decisions and problem solve with some guidance.
• Possess strong follow-through and follow-up skills; must be tactfully and diplomatically assertive.
• Experience in data entry, word processing and ability to produce lengthy documents that require accuracy in proof-reading and strict attention to minute detail with minimal supervision.
• Experience working in an environment without detailed direction; self-motivated.

Physical Requirements/Working Conditions

• Must be able to remain in a stationary position for prolonged periods.
• Requires the ability to move about inside the office and occasionally traverse across campus.
• Must be able to move items weighing up to 50 pounds.
• Must be able to communicate effectively with faculty, staff and the public.
• Constantly operates a computer and other office equipment.

Work Schedule

Full-time, regular position. Non-exempt for purposes of FLSA . Ability and willingness to work varying hours including some evenings.

Mott Community College recognizes that remote work can benefit the student, employee and College and will permit employee duties to be performed remotely when it is appropriate, reasonable and feasible based on the College’s mission and priorities. MCC employees follow a well-defined remote work program. The opportunity for remote work is reviewed on a case by case basis and dependent on many factors including the nature of the job duties and person’s suitability for remote work. All hybrid work opportunities are approved by the immediate supervisor and Executive member.

First consideration given to internal candidates

Degree must be conferred by application date

Visa sponsorship is not available.

The College is unable to assist with travel and/or relocation expenses.

Selected candidates must submit to a drug test and criminal background check.

The College reserves the right to cancel the search at any time.

Application Deadline

Additional Application Deadline Information

The College reserves the right to close the recruitment process once a sufficient applicant pool has been identified.

Equal Opportunity Statement

As an equal opportunity institution, the College encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. The College does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, national origin, veteran’s status, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, or any other characteristic protected by law. Title IX Coordinator Contact Information: 1401 E. Court St., Prahl College Center ( PCC - 2030G), Flint, MI 48503, [phone]. Title II, ADA , Coordinator Contact Information: 1401 E. Court St., Curtice-Mott Complex (CM-1024), Flint, MI 48503, [phone]. Section 504 Coordinator Contact Information: 1401 E. Court St., Prahl College Center ( PCC - 1130), Flint, MI 48503, [phone].