Administrative Assistant II - SHN

IdahoPTV; Orofino (ID); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Best retirement package

Paid sick and vacation

Job summary

State Hospital North in Orofino, Idaho, is hiring an Administrative Assistant II to support the Nursing team, create nursing schedules, and provide administrative support to Nursing Leadership. Limited telework may be possible after probation and training; a criminal history background check is required.

The position offers a comprehensive benefits package and opportunities for career growth within the state's health system.

Qualifications

• Experience with office support functions, composing business documents, and reception.
• Ability to research, compile, and summarize data for reports.
• Experience interpreting policies, regulations, or procedures.
• Experience coordinating complex arrangements and travel.

Responsibilities

• Create nursing schedules, maintain staffing levels, and balance time-off with acuity needs.
• Manage contracting travel staff and integrate them into regular schedules.
• Provide administrative support to Nursing Leadership Team and coordinate meetings.

Skills

Office administration

Secretarial experience

Data analysis

Problem solving

Event scheduling

Tools

Microsoft Word

Outlook

Excel

Job description

USA:ID:Orofino | Administrative Asst | Full Time

19.01 - 19.99 USD per hour

Description

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

State Hospital North is hiring for an Administrative Assistant II to help support the Nursing team. This position plays a critical role in the creating of the nursing schedules and providing support to the Nursing Leadership team.

State Hospital North in Orofino, Idaho, is a licensed 60-bed psychiatric hospital providing primarily involuntary inpatient treatment for adults in psychiatric crisis who are committed to the Department of Health and Welfare. State Hospital North collaborates with patients, their families, and the referring regional behavioral health centers to develop targeted goals and objectives for the individual’s treatment episode while simultaneously focusing on critical supports and arrangements for follow-up care after discharge.

This position may be eligible for limited telework after successful completion of probation and necessary training. Approval to telecommute is not guaranteed and subject to termination at any time.

The successful applicant will be required to complete a criminal history background investigation. Employment is dependent upon satisfactory results of the investigation.

BENEFITS:

BEST RETIREMENT AVAILABLE IN THE NATION

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Deferred compensation plan
• Life insurance for self, spouse, and children
• Short and long-term disability insurance
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
• Creating Nursing schedules, maintaining staffing levels, and balancing time-off requests with hospital acuity needs. Includes managing contracted travel staff agreements and integrating those within the regular schedule.
• Provides administrative support to members of the Nursing Leadership Team, including preparation of correspondence and coordination of meetings, events, and travel. Offers administrative support to a Nursing Team by managing Nursing Leadership and Nursing All-Staff Meeting scheduling, preparing agendas, and recording meeting notes.
• Interprets policy and facilitates problem solving by responding to complex or sensitive issues, thoroughly researching potential solutions, and presenting well supported recommendations for action.
• Performs other administrative duties as assigned.

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position.It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception. Typically gained by at least one year of work experience performing complex secretarial, office administration, & public relations assignments such as coordinating administrative office functions, committees, special projects, & highly sensitive, confidential, and/or political issues; applying extensive knowledge of departmental programs & objectives; independently researching, compiling, & organizing materials for executives/manager's use in problem resolution. Preparing reports, handling complaints or resolving problems; composing correspondence for executive/manager on own initiative using word processing.
• Good knowledge of researching, compiling, and summarizing data for reports. Typically requires at least one year of work experience that required that I independently research, compile, develop and summarize material/data for reports on a frequent basis.
• ExperienceInterpreting, applying and explaining complex information such as regulations, policies or services. Typically gained by at least one year of work experience interpreting and explaining complex information such as policies, procedures, regulations, or laws. This experience included explaining discrepancies or having to explain to others how the information applied to their specific situations. Decision making was controlled by established guidelines and my work was reviewed regularly by a supervisor.
• Experience independently solving problems/performing liaison activities in a work setting. Typically gained by at least one year of work experience in a setting that requires problem solving and conflict resolution with dissatisfied individuals. This experience also required that I be involved in the decision-making process concerning solutions for these dissatisfied individuals.
• Experience coordinating activities requiring complex arrangements. Typically gained by at least one year of work experience coordinating complex arrangements for at least one major activity which included two or more responsibilities such as: travel, registration, accommodation negotiations, coordinating volunteers, audiovisual support, coordinating/selecting speakers, planning meals, designing forms, publicity, and entertainment.

Below is preferred experience. It is not required for the position but applicants with this experience may receive consideration over other applicants.

• Composing complex official correspondence and reports; taking accurate meeting minutes; and producing advanced documents using Microsoft Word, Outlook, and Excel. Typically gained by at least one year of prior work experience performing related duties.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.