Management Assistant - SCF

IdahoPTV; Nampa (ID); In loco; USD 42.000 - 56.000; Tempo pieno

Vantaggi offerti da questo lavoro

PERSI retirement benefits

11 paid holidays

Paid sick and vacation

Parental leave

Medical, vision, dental insurance

PSLF Eligibility

Employee assistance program

Descrizione del lavoro

Idaho Department of Health & Welfare seeks a highly organized Management Assistant to support the executive leadership team at Southwest Idaho Treatment Center (SWITC). The role ensures smooth operation and efficient coordination within the facilities, located at Idaho State Sanitarium Administration in Nampa.

Telework is not available. The successful candidate will complete a criminal history background check as part of employment.

Competenze

• Experience interpreting and applying regulations or policies and procedures.
• Experience planning, organizing, implementing, and evaluating special projects.
• Experience independently researching, compiling, developing, and summarizing material for reports on a frequent or recurring basis.
• Experience analyzing information, identifying problems, defining alternatives, and developing recommendations for management/administrators.

Mansioni

• Provide direct support to the Administrators and the executive leadership team.
• Prepare briefings, data summaries, policy updates, and background materials to support executive decision making.
• Analyze and interpret regulations, policies, and legislative updates; translate them into actionable guidance.
• Draft and review sensitive correspondence for executives with accuracy and discretion.
• Monitor external developments and support confidential administrative reviews with comprehensive documentation.
• Ensure support is provided so staff can operate efficiently (scheduled meetings, training, and travel approvals, etc.).
• Assist with other program duties as assigned and manage other special projects as assigned.

Descrizione del lavoro

Posted a week ago | Apply before November 15, 2026

The Idaho Department of Health & Welfare is seeking a highly organized and proactive Management Assistant to provide administrative support to the executive leadership team at Southwest Idaho Treatment Center (SWITC). This critical role will ensure smooth operation and efficient coordination within the facilities.

This position will be located at one of Idaho's historic landmarks, the Idaho State Sanitarium Administration building in Nampa. The campus has a beautiful rose garden, wildlife, and walking paths for our employees to enjoy.

This position is not eligible for telework.

The successful applicant will be required to complete a criminal history background investigation. Employment is dependent upon satisfactory results of the investigation.

BENEFITS:

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Deferred compensation plan
• Life insurance for self, spouse, and children
• Short and long-term disability insurance
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
• Provide direct support to the Administrators and the executive leadership team.
• Prepare briefings, data summaries, policy updates, and background materials to support executive decision making.
• Analyze and interpret regulations, policies, and legislative updates; translate them into actionable guidance.
• Draft and review sensitive correspondence for executives with accuracy and discretion.
• Monitor external developments and support confidential administrative reviews with comprehensive documentation.
• Ensure support is provided so staff can operate efficiently (scheduled meetings, training, and travel approvals, etc.).
• Assist with other program duties as assigned and manage other special projects as assigned.

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

The Idaho Department of Health & Welfare is seeking a highly organized and proactive Management Assistant to provide administrative support to the executive leadership team at Southwest Idaho Treatment Center (SWITC). This critical role will ensure smooth operation and efficient coordination within the facilities.

This position will be located at one of Idaho's historic landmarks, the Idaho State Sanitarium Administration building in Nampa. The campus has a beautiful rose garden, wildlife, and walking paths for our employees to enjoy.

This position is not eligible for telework.

The successful applicant will be required to complete a criminal history background investigation. Employment is dependent upon satisfactory results of the investigation.

BENEFITS:

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• We have one of the Nation's best state retirement systems (PERSI)that offers alifetime benefit at retirement.
• 11paid holidays
• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• Paid parental leave
• Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30+ hours per week)
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Deferred compensation plan
• Life insurance for self, spouse, and children
• Short and long‑term disability insurance
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
• Additional perks and discounts available through medical provider
• Public Service Loan Forgiveness (PSLF) Eligibility
• Employee assistance program

Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EXAMPLE OF DUTIES:

• Provide direct support to the Administrators and the executive leadership team.
• Prepare briefings, data summaries, policy updates, and background materials to support executive decision making.
• Analyze and interpret regulations, policies, and legislative updates; translate them into actionable guidance.
• Draft and review sensitive correspondence for executives with accuracy and discretion.
• Monitor external developments and support confidential administrative reviews with comprehensive documentation.
• Ensure support is provided so staff can operate efficiently (scheduled meetings, training, and travel approvals, etc.).
• Assist with other program duties as assigned and manage other special projects as assigned.

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position.It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Experience interpreting and applying regulations or policies and procedures. Typically gained by at least one year of experience reviewing for compliance with laws, regulations, or policies and procedures and explaining discrepancies or explaining to others how laws, regulations, or policies apply to specific situations as a regular part of the job.
• Experience planning, organizing, implementing, and evaluating special projects. Typically gained by experience planning, organizing, implementing and evaluating at least two special projects (special projects exist for a short duration, are outside of normal responsibilities and require significant effort and prioritizing of tasks in order to be completed within the defined time frame.)
• Experience independently researching, compiling, developing, and summarizing material for reports on a frequent or recurring basis. Typically gained by at least one year of experience in a work, college, or volunteer setting clearly showing how each of the four components listed was required.
• Experience analyzing information, identifying problems, defining alternatives, and developing recommendations for management/administrators. Typically gained by at leastone year of work experience that should have included dealing with staff, overtime, budget, and/or contract problems.

Learn About a Career with DHW

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If you have questions, please contact us at:

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(answered Monday through Friday during business hours MST)

EMAIL: [e-mail]
PHONE: [phone]

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.