Administrative Assistant II

Charles River Labs; Reno (NV); On-site; USD 42,000 - 56,000; Full time

Job summary

Charles River seeks an Administrative Assistant II at our Safety Assessment site in Reno, NV. You will provide administrative support to managers, maintain calendars, coordinate Sponsor visits, and help keep site communications up to date.

Responsibilities include handling mail, scheduling meetings, updating documents and site pages, and assisting with HR onboarding activities. Strong multitasking and MS Office skills are required.

Qualifications

• Education: High School or GED with secretarial training beyond High School.
• Experience: Two to Four years related experience.
• An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
• Certification/Licensure: None
• Ability to prioritize and multi-task; proficient in using personal computer, e-mail and standard office software (MS Word, Excel, PowerPoint, Teams).

Responsibilities

• Receive and distribute mail; answer and screen incoming calls.
• Prepare routine documents and forms; support updating site documents.
• Handle special projects and duties; maintain files for departments.
• Coordinate meetings for Sponsors and Management; arrange lunches and snacks.
• Create and manage Sponsor visit agendas; coordinate Sponsor visit tours.
• Answer questions and provide assistance relating to office operations and policies.
• Greet visitors; manage calendars; schedule conference rooms; order supplies; maintain office equipment; support new hire day 1 activities with HR.
• Maintain site I-connect pages; update site TVs and communications; keep Teams pages current and weekly on-call list.
• Perform other related duties as assigned.

Skills

Prioritization

Multitasking

Keyboarding

Education

High School or GED with secretarial training

Tools

MS Word

Excel

PowerPoint

Teams

Job description

For 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

Job Overview

We are seeking an Administrative Assistant II at our Safety Assessment site in Reno, NV.

BASIC SUMMARY:

Provide administrative support to manager(s) and their organizations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Receive and distribute mail. Answer and screen incoming calls.
• Prepare routine documents and forms as requested. Will support the updating of site documents like Reno visitor guide are updated as needed.
• Handle special projects and duties as needed. May maintain files for different departments.
• Coordinate meetings for Sponsors and Management. Coordinate lunches and snacks as needed.
• Create and manage Sponsor visit agendas. Coordinate Sponsor visit tours as needed.
• Answer questions and provide assistance relating to office operations and established policies and procedures.
• Greet visitors, set up and maintain management calendars, handle scheduling for one or more conference rooms, order office supplies, ensure office machinery is maintained and/or handle mail and shipping activities. Will support new hire day 1 activities with HR.
• Will maintain site I-connect pages to ensure it remains updated. Will support site communications by updating site TVs, send out RNO Global communications and keep Teams pages up to date, ensure weekly on call list and Sponsor visits are updated and communicated
• Perform all other related duties as assigned.

Job Description

MINIMUM QUALIFICATIONS:

• Education: High School or G.E.D. and specialized secretarial training beyond High School.
• Experience: Two to Four years related experience.
• An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
• Certification/Licensure: None.
• Other: Ability to prioritize and multi-task. Good keyboarding skills, proficient in utilizing personal computer, e-mail and standard office software packages (MS Word, Excel, PowerPoint, and Teams).

Understanding company policies and practices.

About Safety Assessment

Charles River is committed to helping our partners expedite their preclinical drug development with exceptional safety assessment services, state-of-the-art facilities and expert regulatory guidance. From individual specialty toxicology and IND enabling studies to tailored packages and total laboratory support, our deeply experienced team can design and execute programs that anticipate challenges and avoid roadblocks for a smooth, efficient journey to market. Each year approximately 300 investigational new drug (IND) programs are conducted in our Safety Assessment facilities.

About Charles River

Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 20,000 employees within 110 facilities in over 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world.

At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly worked on 80% of the drugs approved by the U.S. Food and Drug Administration (FDA) in the past five years.

We’re committed to providing benefits that elevate your quality of life. Based on your position these may include: bonus/incentives based on performance, 401K, paid time off, stock purchase program, Health and wellness coverage, employee and family wellbeing support programs, and work life balance flexibility.

Equal Employment Opportunity

Charles River is an equal opportunity employer and is committed to providing equal employment opportunities for all qualified applicants and employees without regard to race, color, sex, religion, national origin, ancestry, age, mental or physical disability, family status, pregnancy, military or veteran status, or any other characteristic protected by federal, state, or local laws.

It is unlawful in some states (including Massachusetts) to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

For more information, please visit www.criver.com.