Administrative Assistant II – Pharmacy & Intl Programs

Howard University; Chauncey (GA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health & Wellness

Work-Life Balance

Financial Wellness

Professional Development

Additional Perks

Job summary

Howard University’s Talent Acquisition team seeks an administrative professional to support the College of Pharmacy’s Dean’s office and international programs, performing clerical, secretarial and receptionist duties under general supervision. The role contributes to efficient department operations and professional growth.

Responsibilities include managing inquiries, calendars, requisitions, mail, and event setup, plus processing training certificates and student rotation documentation for

Qualifications

• High School diploma or GED and 4-6 years of general work experience.
• AA/AS may be substituted for 2 years of required work experience; BA/BS may be substituted for up to 4 years.

Responsibilities

• Provide general information in response to inquiries in person, via Microsoft Teams and email; refer highly analytical inquiries to immediate supervisors.
• Maintain contacts with internal and external vendors, consultants and the public.
• Create and submit requisitions for goods and services
• Maintains room reservations calendar and assists with College of Pharmacy event set up.
• Staff receptionist’s desk
• Assemble, distribute or mail applications, forms and general information requested by visitors, applicants, students or the public.
• Create and mail training certificates for all project training courses
• Prepare, submit and track documentation related to the operations of HUGIN, HUI, HUGISA, and PACE international programs
• Coordinates, monitors, and maintains water/cups for dispensers
• Receives, sorts, disseminates incoming mail, packages and notices; notifies recipients. Assures timely pick-up of outgoing mail.
• Initiates and completes student international rotation process.
• Prepares, submits, distributes, and maintains documentation related to student international rotations.
• Submits agreements and contracts in SCOUT for legal review.
• Maintaining and updating employee personnel data, grant expenses, consultant and vendor invoices, and fund requests.
• Collating and maintaining HUCOP International rotation files, including student forms, partnership databases, and rotation schedules.
• Preparing and assisting with settlement reports for PACE Center grants.
• Other duties as assigned.

Skills

Customer service

Communication

Time management

Multitasking

Problem solving

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Workday

Job description

Howard University’s Talent Acquisition team seeks an administrative professional to support the College of Pharmacy’s Dean’s office and international programs, performing clerical, secretarial and receptionist duties under general supervision. The role contributes to efficient department operations and professional growth.

Responsibilities include managing inquiries, calendars, requisitions, mail, and event setup, plus processing training certificates and student rotation documentation for