Administrative Assistant II — Growth & Benefits

Howard University; United States; On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Health insurance

PTO & holidays

Financial benefits

Training & tuition

Commuter benefits

Job summary

The Talent Acquisition department at Howard University is seeking an intermediate level administrative support professional who can independently analyze and respond to routine matters with accuracy and confidentiality.

You will screen calls, prepare documents, manage data for reports, and support budget tracking while coordinating workflows across departments. Strong communication and Microsoft Office skills are essential for success in this role.

Qualifications

• High School diploma or GED.
• AA/AS may be substituted for 4 years of required work experience.
• BA/BS may be substituted for up to 4 years of work experience.

Responsibilities

• Receive and screen telephone calls and visitors; assist visitors or callers by answering questions or providing information regarding office/department policies or procedures utilizing thorough knowledge of office operations; determine when referral to a supervisor, appropriate staff member, or other office is appropriate.
• Prepare correspondence, reports, presentations, spreadsheets, meeting materials, meeting minutes, and other routine business documents.
• Collect, compile, and organize data for reports, projects, and departmental activities.
• Process routine work orders, purchase requests, supply orders, reimbursements, and other administrative transactions in accordance with established procedures.
• Receive, distribute, and track incoming and outgoing correspondence and departmental communications.
• Maintain and reconcile budgets for departmental accounts; monitor expenditures and perform simple analysis of accounts; prepare both special and recurring reports for supervisor and authorize payments within prescribed limits.
• Coordinate the workflow of the office. Implement office procedures and practices. Relay direction from supervisor to coordinate administrative procedures to department and/or among other offices.
• Answer inquiries on general and technical matters in accordance with established guidelines and forward other items to supervisor or appropriate staff.
• Compose correspondence, reports, or other documents from rough drafts, shorthand notes, or Dictaphone tapes using correct grammar, spelling, and punctuation.
• Schedule appointments for supervisor as directed utilizing knowledge of priorities and prearranged plans.
• Ensure office staff is informed of new or revised procedures and any pertinent information regarding assigned function(s); updates related policy/procedure manuals.
• Arrange meetings, schedule conferences, facilities, and services as directed by supervisor; notifies attendees or participants of time and Place.
• Ensure timely dissemination of information to students and faculty through the design and maintenance of bulletin boards and electronic documents.
• Monitor and assist with the oversight of property management, security, safety, building maintenance services and related tasks as assigned and directed.

Skills

Communication

Time management

Teamwork

Education

High School diploma or GED

AA/AS substituted for 4 years experience

BA/BS substituted for up to 4 years experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Talent Acquisition department at Howard University is seeking an intermediate level administrative support professional who can independently analyze and respond to routine matters with accuracy and confidentiality.

You will screen calls, prepare documents, manage data for reports, and support budget tracking while coordinating workflows across departments. Strong communication and Microsoft Office skills are essential for success in this role.