Administrative Assistant II – Part-Time

Catawba County Government; Hickory (NC); On-site; USD 22,000 - 33,000; Part time

Benefits offered by this job

Benefits prorated at 50%

Job summary

Catawba County Government’s Parks Department is seeking an Administrative Assistant II to support daily operations in a part-time capacity. The role focuses on office management, accounts payable, contracts, budget tracking, and HR-related documentation, with a collaborative team environment.

The position is 20 hours per week with benefits prorated at 50%. Ideal candidates have a degree in Business or Public Administration or equivalent clerical experience, strong organizational skills, and

Qualifications

• Bachelor’s degree or equivalent experience in office/clerical fields.
• Experience with office management and HR-related tasks is preferred.
• Ability to operate in a fast-paced, collaborative environment.

Responsibilities

• Provide administrative support for office management and recordkeeping.
• Serve as main contact for the department, handling calls and inquiries.
• Manage accounts payable, purchase orders, and vendor payments.
• Assist with HR tasks such as hiring forms, scheduling interviews, and onboarding.
• Coordinate and maintain contracts with vendors and park patrons.
• Support budget preparation, data entry, tracking, and communication with Finance.
• Maintain organized records for personnel, training, inspections, volunteers, and policies.

Skills

Organizational skills

Time management

Communication skills

MS Office (Word/Excel)

ERP familiarity

Purchasing guidelines

Flexibility

Customer service

Light lifting (up to 15 lbs)

Education

Bachelor’s degree in Business Administration or related

Associate’s degree in Business Administration or related

High school diploma or GED

Tools

PeopleSoft

Job description

Catawba County Parks is seeking a detail-oriented, organized Administrative Assistant II to provide support in managing the daily operations of the department. This part-time position plays a key role in office operations and administrative support, including managing accounts payable, contracts, budget tracking, and internal documentation. If you have a strong background in office or clerical work and enjoy working in a fast-paced, collaborative environment, we encourage you to apply!

This position is part-time, working 20 hours per week, and receives benefits (prorated at 50%).

• Provide administrative support for the Parks Department, including office management and recordkeeping
• Serve as the main point of contact for the department, answering calls and directing inquiries
• Manage accounts payable, including purchase orders, procurement card processing, and vendor payments
• Assist with HR-related tasks such as compiling required forms for hiring personnel, scheduling interviews, and onboarding paperwork
• Coordinate and maintain contracts with vendors and park patrons
• Support budget preparation, data entry, tracking, and communication with Finance and Budget staff
• Maintain organized records for personnel, training, inspections, volunteers, and department policies

• Bachelor’s degree in Business Administration, Public Administration, or other related field and 6 months of office management or advanced clerical experience; OR
• Associate’s degree in Business Administration, Public Administration, or other related field and 2 years of office/clerical experience, including 1 year of office management or advanced clerical experience; OR
• High school diploma or GED equivalent and 4 years of office/clerical experience, including 1 year of office management or advanced clerical experience

• Strong organizational and time management skills
• High attention to detail and accuracy
• Excellent communication and interpersonal skills for interacting with staff, vendors, and the public
• Proficiency in Microsoft Office (especially Word and Excel); familiarity with financial or ERP systems (e.g., PeopleSoft) preferred
• Ability to interpret and follow County purchasing guidelines and administrative policies
• Flexibility to adapt to changing priorities and department needs
• Customer service mindset, particularly in handling public inquiries and vendor coordination
• This position is considered light work, lifting to 15 pounds.