DE/DD Executive Assistant I - Laredo District

Txdot; Laredo, Northern (TX, KY); On-site; USD 48,000 - 76,000; Full time

Benefits offered by this job

Retirement plans

Flexible work schedules

Paid leave and holidays

Health premiums paid at 100%

On-the-Job Training

Tuition assistance

Wellness program

Career development

Job summary

Texas Department of Transportation's Laredo District is seeking an organized Executive Assistant I to support the District Engineer. This role goes beyond administrative tasks; it contributes to strategic operations, helps lead projects, and supports a high-performing team.

Onsite work hours are typically 8:00 am to 5:00 pm, Monday through Friday. Minimum qualifications include a High School diploma and 4 years of administrative experience; a valid US driver’s license is required.

Qualifications

• High School Grad or Equivalent in general education.
• 4 years of administrative support or management experience; substitutions allowed.
• Valid US driver’s license; able to drive state vehicle.

Responsibilities

• Answers telephone, routes messages, and serves as receptionist.
• Greets visitors and maintains files/logs; tracks progress and deadlines.
• Prepares time sheets, travel statements, and personnel forms.
• Schedules meetings, coordinates travel, and processes payments.
• Types, proofs, and edits letters and reports for clarity.

Skills

Office administration

Budgeting

Public relations

Scheduling

Writing & editing

Records management

Computer skills

Education

High school diploma

Job description

Job Description - DE/DD Executive Assistant I - Laredo District (2602521)

Job Description

DE/DD Executive Assistant I - Laredo District - ( 2602521 )

Position Information

Ready to take your career to the next level? TxDOT's Laredo District is seeking an organized, resourceful, and proactive Executive Assistant to support the District Engineer. This role is more than administrative support; it is an opportunity to contribute to strategic operations, assist district leadership, and help drive projects that improve South Texas's transportation system. Bring your professionalism, discretion, collaborative spirit, and attention to detail to a position where your work will make a meaningful impact.

Minimum Salary

48,244.00

Maximum Salary

76,028.00

Pay Basis

Yearly FLSA Status : Nonexempt

Work Locations

Laredo District Headquarters 1817 BOB BULLOCK LOOP Laredo 78043

Travel

No Shift : Day Job Shift Details : Monday through Friday (8:00 am to 5:00 pm) Location Flexibility : Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs professional assistance work in support of a District Engineer or Division Director. Reports directly to a District Engineer or Division Director. Work requires extensive contact with middle and high-level managers, executives, officials and private entities. May serve as a lead worker. Employees at this level are virtually self supervising and assume direct accountability for the work product. Division/District limited to one Executive Assistant in total.

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Collects information from the files for routine inquiries; refers non-routine requests to supervisor or appropriate staff.
• Greets and assists visitors.
• Maintains files/records/logs, tracks progress of activities and coordinates work to meet due dates.
• Prepares and verifies time sheets, vacation/sick leave forms, career planning profiles, travel statements and other personnel forms a District Engineer or Division Director.
• Researches, analyzes, and reports on impact of new policies and procedures on department operations.
• Researches and interprets previous policies and procedures and compiles information on historical precedents and actions taken to aide in making decisions on current problems.
• Schedules and coordinates meetings/appointments; makes travel arrangements; completes travel expense accounts/vouchers.
• Types letters, memos and reports; proofs and edits for grammar, punctuation, sentence structure and clarity.
• Processes receipts and invoices for payment.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education:

High School Grad or Equivalent in general education.

Experience:

4 years of experience in administrative support or administrative management experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications:

Valid US driver’s license at time of application. This position requires driving a state vehicle.

Considerable Knowledge of:

• Office practices and administrative procedures
• Budgeting methods and procedures
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Coordinating and scheduling activities/resources
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Preparing and maintaining confidential and sensitive records, files, and reports
• Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment
• Using computers, applicable programs, applications, and systems

Ability to

Other Attributes

• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
• Protects sensitive and confidential information

Physical Requirements and Working Conditions:

• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Sitting - prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading Walking-moving on foot to accomplish tasks: long distance/from one work site to another

State Job Title/s : Executive Assistant II State Job Code/s : 0162

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.