ANIMAL CONTROL ADMINISTRATIVE ASSISTANT

City of Taylor, Texas; Taylor (TX); On-site; USD 35,000 - 39,000; Full time

Job summary

The City of Taylor, Texas is looking for an Animal Control Administrative Assistant to perform various clerical and administrative functions. This entry-level full-time position involves maintaining office inventories, assisting in budget management, and providing support to the Animal Control Supervisor. The ideal candidate will have a high school diploma and experience in an office setting, as well as strong communication and problem-solving skills.

Qualifications

• At least two years of office experience required.
• Experience with data entry and clerical tasks.
• Valid Texas Driver's License needed.

Responsibilities

• Perform clerical and administrative functions including report preparation and invoice processing.
• Maintain office inventories and supplies, including animal control equipment.
• Assist in purchasing and budget management.

Skills

Microsoft Excel

Clerical skills

Communication

Problem-solving

Education

High school diploma or equivalent

Job description

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Brief Description Of The Job

The Administrative Assistant performs a variety of clerical and administrative functions, including, but not limited to, special projects administration, assisting in preparing various reports as needed, photocopying, filing, maintaining mailing lists, coding and processing invoices for payment, ordering supplies.

Brief Description Of The Job

The Administrative Assistant performs a variety of clerical and administrative functions, including, but not limited to, special projects administration, assisting in preparing various reports as needed, photocopying, filing, maintaining mailing lists, coding and processing invoices for payment, ordering supplies.

Organizational Relationships

This position reports to the Animal Control Supervisor. This is a non-supervisory position and has frequent contact with other City employees and vendors, and regular contact with the public.

Greets the public in person or via telephone responding to questions and requests and referring complex issues to the appropriate person, giving directions, and taking messages where appropriate

Data entry and basic excel spreadsheet calculations. Process invoices, purchase orders, work orders, and monthly reports using various software applications for Animal Control. Maintains inventory and orders for janitorial and misc. animal control and animal shelter supplies. Performs basic tasks to assist staff in purchasing and budget management.

Maintain office inventories, order office supplies, and receive and verify packing slips.

Maintain animal control inventories, order food, medicines, medical supplies, and other animal care and control equipment and supplies.

Ensure that patrons are greeted, communicated with effectively, and actively assisted. Screen and respond to inquiries and complaints, provide information on policies and procedures, and transfer to other Shelter staff, as appropriate. Take initiative to solve problems.

Makes, collates, distributes and mails copies of materials. Types memos, correspondence, requisitions. Assists with the administration of projects as assigned to animal control.

Prepare monthly and annual reports. Collect, process, and record financial information and transactions for fees collected.

Coordinate, process, and record daily financial transactions with public and shelter partner agencies. Processes accounts payable, budget preparation, and monitors daily operation of animal control budget.

Performs such other duties as may be assigned.

Acceptable Experience And Training

High School graduate, or its equivalent; plus at least two years of office experience and computer experience or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.

Certificates/Licenses Required

Valid Texas Driver's License

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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