Administrative Assistant II- Inpatient Nursing

Aurora Health Care; Milwaukee (WI); On-site; USD 36,000 - 54,000; Full time

Job summary

Aurora Medical Group is seeking an Administrative Assistant to support leaders and providers, ensuring a smooth patient care experience across ambulatory services. This role emphasizes discretion, organization, and proactive problem-solving within a collaborative care team.

You will handle calendars, travel arrangements, meetings logistics, and daily administrative operations in a busy ambulatory setting with standard Monday–Friday hours.

Qualifications

• High school diploma or equivalent.
• 2010

Responsibilities

• As an Administrative Assistant, you will support leaders, coordinate with providers, and ensure a seamless daily care experience.
• Schedule and manage calendars for appointments, meetings, and travel.
• Assist with travel arrangements and expense reporting.
• Organize meetings (agenda, site, food/beverage, technology, documents).
• Answer calls, greet visitors, provide procedural information, and handle operational inquiries.
• Operate and maintain office equipment; assist with ordering supplies as needed.

Skills

Microsoft Office

Scheduling

Travel arrangements

Event planning

Data reporting

Organization

Problem solving

Education

High school diploma

Tools

Excel

PowerPoint

Word

Job description

Job Description Summary

Provides complex administrative support, including reception, scheduling, document development, file maintenance, and research. Relieves leadership and other staff of administrative details, using judgment and discretion to solve complex office situations and plan/expedite workflow.

Where You Will Work

Aurora Medical Group (AMG) is part of Advocate Health , one of the nation’s largest nonprofit health systems. With more than 350 locations across Illinois and Wisconsin, AMG offers a wide range of specialties and services, including primary care, medical and surgical care, pediatrics, women’s health, behavioral health, and more. Our team is dedicated to delivering exceptional care and improving health outcomes in the communities we serve. Joining AMG means being part of a collaborative, patient-focused environment where innovation and quality care thrive.

We’re Looking For

• High school diploma or equivalent.
• Typically requires 3 years of administrative support experience
• Strong organizational ability and attention to detail.
• Initiative and independent problem-solving.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
• Event planning and project management experience
• Operates and maintains office equipment; may order supplies as needed.

Schedule: Monday - Friday, 1st shift. Start time between 7:30am- 8:30am to be established.

As an Administrative Assistant , you'll play a vital role in the care team - supporting leaders, connecting with providers, and helping ensure a seamless experience every day.

As a key member of the ambulatory team, you will:

• Schedules and maintain calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greet visitors, provide procedural information, and answers questions related to operational matters.

About This Location:

Aurora St. Luke's Medical Center- 2900 W Oklahoma Ave

Your feedback matters. Every teammate's voice is vital in shaping our culture and improving care. We value your insights and experiences because they help us grow stronger together.

Physical Requirements And Working Conditions

• Normal office environment; occasional lifting to 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.