Administrative Assistant II- Inpatient Nursing

Carolinas Medical Center; United States; On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid Time Off

Retirement plan with employer match

Educational Assistance Program

Job summary

Carolinas Medical Center is seeking an Administrative Assistant to provide complex administrative support for the Nursing Administration team. You will manage reception, scheduling, document development, and workflow, relieving leadership of routine tasks with judgment and discretion.

The role requires a high school diploma, about 3 years of administrative experience, strong organization, initiative, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• Typically 3 years of administrative support experience.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).

Responsibilities

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greet visitors, provide procedural information, and answers questions related to operational matters.

Skills

Administrative support

Organizational skills

Communication

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Department: 34000 Aurora St. Lukes Medical Center - Administration: Nursing

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Schedule Details/Additional Information: Monday - Friday, 1st shift. Start time between 7:30-8:30am to be established. Role will support six Nursing Directors.

Pay Range: $26.55 - $39.85

Job Description Summary: Provides complex administrative support, including reception, scheduling, document development, file maintenance, and research. Relieves leadership and other staff of administrative details, using judgment and discretion to solve complex office situations and plan/expedite workflow.

Where You Will Work :

Aurora Medical Group (AMG) is part of Advocate Health , one of the nation's largest nonprofit health systems. With more than 350 locations across Illinois and Wisconsin, AMG offers a wide range of specialties and services, including primary care, medical and surgical care, pediatrics, women's health, behavioral health, and more. Our team is dedicated to delivering exceptional care and improving health outcomes in the communities we serve. Joining AMG means being part of a collaborative, patient-focused environment where innovation and quality care thrive.

We're Looking For:

• High school diploma or equivalent.
• Typically requires 3 years of administrative support experience
• Strong organizational ability and attention to detail.
• Initiative and independent problem-solving.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
• Event planning and project management experience
• Operates and maintains office equipment; may order supplies as needed.

What You'll Do:

Schedule: Monday - Friday, 1st shift. Start time between 7:30am- 8:30am to be established.

As an Administrative Assistant , you'll play a vital role in the care team - supporting leaders, connecting with providers, and helping ensure a seamless experience every day.

As a key member of the ambulatory team, you will:

• Schedules and maintain calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greet visitors, provide procedural information, and answers questions related to operational matters.

About This Location:

Aurora St. Luke's Medical Center- 2900 W Oklahoma Ave

Your feedback matters. Every teammate's voice is vital in shaping our culture and improving care. We value your insights and experiences because they help us grow stronger together.

Physical Requirements and Working Conditions:

• Normal office environment; occasional lifting to 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:

• Compensation

  Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

  Premium pay such as shift, on call, and more based on a teammate's job

  Incentive pay for select positions

  Opportunity for annual increases based on performance

• Benefits and more

  Paid Time Off programs

  Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

  Flexible Spending Accounts for eligible health care and dependent care expenses

  Family benefits such as adoption assistance and paid parental leave

  Defined contribution retirement plans with employer match and other financial wellness programs

  Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte