Administrative Assistant II- Inpatient Nursing

Advocate Health; Milwaukee (WI); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plan

Educational assistance

Job summary

Advocate Health is seeking an Administrative Assistant for Aurora St. Luke’s Medical Center in Milwaukee. You will provide complex administrative support to nursing leadership, including reception, scheduling, document development, file maintenance, and research.

This role supports six Nursing Directors, requires a high school diploma and 3 years of admin experience, and strong MS Office skills. Work is 40 hours per week, Monday–Friday, first shift.

Qualifications

• High school diploma or equivalent required.
• Minimum of 3 years of administrative support experience.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office applications.

Responsibilities

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes meetings (agenda, site, meals, tech, documents).
• Answers calls, screens visitors, and provides operational information.

Skills

MS Office proficiency

Organizational skills

Problem solving

Reception duties

Reporting

Event planning

Travel arrangements

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Department:

34000 Aurora St. Lukes Medical Center - Administration: Nursing

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Monday - Friday, 1st shift. Start time between 7:30-8:30am to be established. Role will support six Nursing Directors.

Pay Range:

$26.55 - $39.85

Job Description Summary:

Provides complex administrative support, including reception, scheduling, document development, file maintenance, and research. Relieves leadership and other staff of administrative details, using judgment and discretion to solve complex office situations and plan/expedite workflow.

Where You Will Work:

Aurora Medical Group (AMG) is part of Advocate Health , one of the nation’s largest nonprofit health systems. With more than 350 locations across Illinois and Wisconsin, AMG offers a wide range of specialties and services, including primary care, medical and surgical care, pediatrics, women’s health, behavioral health, and more. Our team is dedicated to delivering exceptional care and improving health outcomes in the communities we serve. Joining AMG means being part of a collaborative, patient-focused environment where innovation and quality care thrive.

We’re Looking For:

• High school diploma or equivalent.
• Typically requires3yearsof administrative support experience
• Strong organizational ability and attention to detail.
• Initiative and independent problem-solving.
• Proficiencyin Microsoft Office (Excel, PowerPoint, Word).
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
• Event planning and project management experience
• Operates andmaintainsofficeequipment;may order supplies as needed.

What You’ll Do:

Schedule: Monday – Friday, 1st shift. Start time between 7:30am- 8:30am to be established.

As an Administrative Assistant , you’ll play a vital role in the care team – supporting leaders, connecting with providers, and helping ensure a seamless experience every day.

As a key member of the ambulatory team, you will:

• Schedules andmaintaincalendars for appointments, meetings, and travel.
• Assistswith travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers andscreenscalls,greetvisitors,provideprocedural information, and answers questions related to operational matters.

About This Location:

Aurora St. Luke’s Medical Center- 2900 W Oklahoma Ave

Your feedback matters.

Every teammate’s voice is vital in shaping our culture and improving care. We value your insights and experiences because they help us grow stronger together.

Physical Requirements and Working Conditions:

Normal office environment; occasionalliftingto 20 lbs.

Prolonged periods of sitting, standing, and keyboard use.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate’s job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.