Administrative Assistant II – Human Resources

Med-National Staffing Inc.; Spartanburg (SC); On-site; USD 25,000 - 35,000; Full time

Job summary

Med-National Staffing Inc. seeks an HR Administrative Assistant II to support a manufacturing site in Spartanburg, SC. The role focuses on organizing and digitizing personnel files, preparing orientation materials, and maintaining HR records with confidentiality.

You will also assist with new hire paperwork, tracking information in HR systems, and answering routine employee questions while coordinating with HR and Legal on retention and disposal procedures.

Qualifications

• High school diploma or equivalent required.
• Ability to handle confidential information with discretion.
• Experience in HR or administrative support, electronic records management, scanning, or digitization preferred.

Responsibilities

• Sort and review active and inactive employee files, scan documents, and organize them using consistent folder structures and file names.
• Handle personnel, medical, and other sensitive records with discretion.
• Support HR and Legal with records retention and disposal procedures.
• Prepare orientation materials and welcome bags, coordinate uniform distribution, and track new hire paperwork.
• Update employee information in spreadsheets, HR systems, and other tracking tools.
• Answer routine employee questions, direct more complex inquiries to the appropriate HR team member, and assist with HR projects.

Skills

Attention to detail

Independent worker

Deadline oriented

Discretion with confidential data

Education

High school diploma or equivalent

Associate degree in business administration or HR

Tools

Excel

Word

Outlook

Workday

Job description

Administrative Assistant II – Human Resources

Spartanburg, SC | $21.93 per hour | Onsite

Schedule — Monday–Friday, 8:00 a.m.–5:00 p.m., 40 hours per week

Assignment — Six-month contract with possible extension

Interview process — 30–45 minute Microsoft Teams interview with the hiring manager, followed by an onsite panel interview

We’re hiring an HR Administrative Assistant to help a manufacturing site transition its employee files from paper to electronic records. Most of your time will be spent organizing, scanning, and indexing personnel documents so authorized team members can find them easily. You’ll also help prepare for new hire orientation and keep HR records up to date.

What you’ll do

• Sort and review active and inactive employee files, scan documents, and organize them using consistent folder structures and file names.
• Handle personnel, medical, and other sensitive records with discretion.
• Support HR and Legal with records retention and disposal procedures.
• Prepare orientation materials and welcome bags, coordinate uniform distribution, and track new hire paperwork.
• Update employee information in spreadsheets, HR systems, and other tracking tools.
• Answer routine employee questions, direct more complex inquiries to the appropriate HR team member, and assist with HR projects.

What you’ll bring

• High school diploma or equivalent.
• Strong attention to detail and the ability to work independently, prioritize assignments, and meet deadlines.
• Ability to handle confidential information with care.
• U.S. citizenship. Dual U.S. citizens are eligible.
• Experience in HR or administrative support, electronic records management, scanning, or document digitization is preferred.
• Familiarity with Excel, Word, Outlook, or Workday is a plus, as is an associate degree in business administration, human resources, or a related field.