Administrative Assistant II, Higher Ed Ops & Front Desk

Lamar-University; Beaumont (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Life insurance

State of Texas Retirement plans

Tuition covered at 100% for employees,

spuses and/or eligible dependents

Paid time off – vacation, sick, and

Job summary

Lamar University is seeking an Administrative Assistant II for the Setzer Student Center to support the administrative office, staff, and student employees. The role handles correspondence, calendars, and reception, while processing Banner and Cardinal Purch transactions and maintaining budgets.

Key duties include assisting with student organizations, event reservations, onboarding, travel arrangements, agendas/minutes, and general office operations.

Qualifications

• H.S. Diploma or equivalent.
• One (1) or more years of experience in an administrative office environment.
• Experience operating standard office equipment, including copiers, scanners, printers, and multi-line telephone systems.

Responsibilities

• Provide comprehensive administrative support, including managing correspondence, calendars, meetings, phone and email communications, office records, filing systems, supplies, and departmental documentation.
• Process financial transactions through Banner and Cardinal Purch, including purchase requisitions, fund requests, budget transfers, accounts payable/receivable, and monitoring departmental budgets and expenditures.
• Coordinate employment-related processes for professional staff and student employees, maintain personnel records, and support onboarding and employment documentation requirements.
• Assist with student organization administration, event and space reservation processes, organizational re-registration activities, and provide support to campus clients utilizing departmental facilities and services.
• Coordinate travel arrangements and reimbursements, prepare meeting agendas and minutes, support departmental and committee meetings, and perform other administrative duties to support departmental operations and objectives.

Skills

MS Office

Communication

Organizational skills

Data entry

Education

High School Diploma

Tools

Banner

Campus Groups

Cardinal Purch

Job description

Lamar University is seeking an Administrative Assistant II for the Setzer Student Center to support the administrative office, staff, and student employees. The role handles correspondence, calendars, and reception, while processing Banner and Cardinal Purch transactions and maintaining budgets.

Key duties include assisting with student organizations, event reservations, onboarding, travel arrangements, agendas/minutes, and general office operations.