Administrative Assistant II

Lamar-University; Beaumont (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Life insurance

State of Texas Retirement plans

Tuition covered at 100% for employees,

spuses and/or eligible dependents

Paid time off – vacation, sick, and

Job summary

Lamar University is seeking an Administrative Assistant II for the Setzer Student Center to support the administrative office, staff, and student employees. The role handles correspondence, calendars, and reception, while processing Banner and Cardinal Purch transactions and maintaining budgets.

Key duties include assisting with student organizations, event reservations, onboarding, travel arrangements, agendas/minutes, and general office operations.

Qualifications

• H.S. Diploma or equivalent.
• One (1) or more years of experience in an administrative office environment.
• Experience operating standard office equipment, including copiers, scanners, printers, and multi-line telephone systems.

Responsibilities

• Provide comprehensive administrative support, including managing correspondence, calendars, meetings, phone and email communications, office records, filing systems, supplies, and departmental documentation.
• Process financial transactions through Banner and Cardinal Purch, including purchase requisitions, fund requests, budget transfers, accounts payable/receivable, and monitoring departmental budgets and expenditures.
• Coordinate employment-related processes for professional staff and student employees, maintain personnel records, and support onboarding and employment documentation requirements.
• Assist with student organization administration, event and space reservation processes, organizational re-registration activities, and provide support to campus clients utilizing departmental facilities and services.
• Coordinate travel arrangements and reimbursements, prepare meeting agendas and minutes, support departmental and committee meetings, and perform other administrative duties to support departmental operations and objectives.

Skills

MS Office

Communication

Organizational skills

Data entry

Education

High School Diploma

Tools

Banner

Campus Groups

Cardinal Purch

Job description

The Administrative Assistant II at the Setzer Student Center is pivotal in ensuring the smooth operation of the administrative office. This role encompasses a wide range of responsibilities, including providing comprehensive administrative support to the professional staff, managing accounting and purchasing tasks, overseeing student staff hiring, and maintaining communal office resources. The Administrative Assistant also serves as the front-end receptionist, ensuring efficient and welcoming interactions for all office visitors and program participants.

• Provide comprehensive administrative support, including managing correspondence, calendars, meetings, phone and email communications, office records, filing systems, supplies, and departmental documentation.
• Process financial transactions through Banner and Jaggaer (Cardinal Purch), including purchase requisitions, fund requests, budget transfers, accounts payable/receivable, and monitoring departmental budgets and expenditures.
• Coordinate employment-related processes for professional staff and student employees, maintain personnel records, and support onboarding and employment documentation requirements.
• Assist with student organization administration, event and space reservation processes, organizational re-registration activities, and provide support to campus clients utilizing departmental facilities and services.
• Coordinate travel arrangements and reimbursements, prepare meeting agendas and minutes, support departmental and committee meetings, and perform other administrative duties to support departmental operations and objectives.

Minimum Qualifications

• H.S. Diploma or equivalent
• One (1) or more years of experience in an administrative office environment.
• Experience operating standard office equipment, including copiers, scanners, printers, and multi-line telephone systems.

Desired Qualifications

• Previous experience in Higher education is preferred.
• Experience using Banner, Cardinal Purch, Campus Groups or a similar administrative system.
• Experience providing administrative support and collaborating effectively with campus stakeholders.

Key Competencies: (KSAs - Knowledge Skills and Abilities)

• Proficiency in Microsoft Office Suite and other office technology applications.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work independently, exercise sound judgment, and manage responsibilities with minimal supervision.
• Knowledge of database management and data entry practices, with a high degree of accuracy and attention to detail.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.

Physical Requirements:

Able to lift 25 lbs and be able to perform a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing and walking between buildings.

Job Conditions:

Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.

Special Note: We are unable to provide visa sponsorship for this position. Candidates must be authorized to work in the United States without the need for sponsorship now or in the future.

Who We Are:

Home to more than 18,000 students, Lamar University is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 120-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University strives to educate leaders, demonstrate excellence in student learning and career readiness, and pursue research with relevance.

Lamar University is committed to fostering an environment of teamwork where all students, faculty, and staff can learn, work, and become a part of our community.

Benefits:

• Health, dental & vision insurance
• Life insurance
• State of Texas Retirement plans
• Tuition covered at 100% for employees, spouses and/or eligible dependents
• Paid time off – vacation, sick, and holidays

To see more information about the available benefits, please visit: Benefits - Lamar University