Administrative Assistant II - FT - $17.00/hr.

The Salvation Army International; Tulsa (OK); On-site; USD 30,000 - 45,000; Full time

Job summary

The Salvation Army International in Tulsa, Oklahoma is seeking an Administrative Assistant II to support the Area Command. This role handles confidential administrative tasks, prepares reports and spreadsheets, and coordinates meetings and events to ensure smooth operations.

Responsibilities include donor data entry in the Donor Management System, secretarial duties, recordkeeping, and providing timely information across the Community Relations & Development Department.

Qualifications

• High school diploma or GED required; secretarial courses preferred.
• Experience with donor data entry and clerical tasks beneficial.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Performs advanced, confidential administrative work with broad responsibilities.
• Prepares reports and spreadsheets from start to finish.
• Coordinates information and arrangements for meetings and events.
• Maintains donor records and performs data entry in the Donor Management System.

Skills

General office practices

Recordkeeping

Basic mathematics

Report preparation

Interpersonal communication

Business communications (oral &written

Multitasking

Information gathering & assembly

Planning & prioritization

Spreadsheets & databases

Filing systems

Relationship building

Maintaining confidentiality

Education

High school diploma or GED

Secretarial courses preferred

Tools

Donor Management System

Job description

The Salvation Army, an internationally recognized non-profit, faith-based organization, is looking for an Administrative Assistant II for our Area Command located in Tulsa, Oklahoma.

Job Summary:

Performs advanced, complex, and often confidential work with a broad scope of responsibilities; prepares reports and spreadsheets from start to finish; coordinates information and arrangements for meetings and events.

Performs a variety of detailed donor care duties including the input of confidential donor information into the Donor Management System, secretarial, data entry, and clerical work necessary for the smooth operation of the Community Relations & Development Department; perform typing, data entry, maintenance of records and communications, for Operations.

Knowledge, Skills, and Abilities:

Knowledge of general office practices and procedures.

Knowledge of effective and efficient recordkeeping practices and procedures.

Knowledge of basic mathematics.

Knowledge of accepted practices and techniques involved in report preparation, recordkeeping, interpersonal relations, and business communications both oral and written.

Ability to learn the broad scope of department operations and services to serve as an information resource and to provide assistance in a timely and effective manner.

Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated.

Ability to gather, compile, and assemble information into a final product for letters, records, reports, etc.

Ability to plan, organize, and prioritize, to complete tasks in compliance with quality standards and deadlines.

Ability to determine the most effective and efficient method to accomplish work objectives and goals and to work under limited supervision.

Ability to prepare spreadsheets and to maintain computer databases.

Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner.

Ability to build and maintain effective and professional relationships with employees at Tulsa Metro Area Command.

Ability to maintain the confidential nature of the department.

Education and Experience:

High school diploma or G.E.D. Prefer to have secretarial courses from a technical or vocational school or training or experience which provides the required knowledge, skills, and abilities.

Certifications:

Driver License

Physical Requirements:

Ability to meet attendance requirements.

Ability to read, write, and communicate the English language.

Ability to perform routine mathematical computations.

Ability to keypunch information into a computer.

Ability to sort and file documents alphabetically and numerically.

Ability to operate general office equipment including a telephone, fax machine, photocopy machine and computer.

Ability to concentrate and strong attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.

Ability to work well under the pressure of deadlines.

Ability to follow instructions and work independently with limited supervision.

Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.

Working Conditions:

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled.