Administrative Assistant II EOC

SUU; Cedar City, Northern (UT, KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Southern Utah University is seeking an administrative manager to support the Office of Equal Opportunity and Title IX. The role oversees front desk operations, student staff, data entry, scheduling, and correspondence while ensuring timely deadlines and high-quality service.

The position requires strong proofreading, confidential handling of information, and excellent organizational skills. Proficiency with Microsoft Office and Google Workspace is essential for daily tasks.

Qualifications

• High School or GED is required.
• Associate degree is preferred.

Responsibilities

• Oversee day-to-day office operations and budgets, including transactions and student assistants.
• Serve as primary contact for the Office of Equal Opportunity and Title IX.
• Coordinate events, meetings, and travel related to the department's operations and represent the office at events.
• Maintain webpages and update instructional or marketing materials.
• Contribute to developing goals, procedures and work standards for the department.

Skills

Customer service

Proofreading

Communication

Confidentiality

Attention to detail

Organizational skills

Self-starter

Microsoft Office

Google Workspace

Education

High School / GED

Associate Degree

Tools

Microsoft Office

Google Workspace

Job description

This position manages day-to-day operations including department budgets and transactions, oversight of student assistants, in-person reception of guests and visitors, data entry, scheduling, correspondence, record-keeping, and serving as a primary point of contact for the Office of Equal Opportunity and Title IX (EO).

• Assists Director of Equal Opportunity with Title IX data entry and automated correspondence; scheduling appointments and reviewing, proofreading, and revising outgoing correspondence; tracks assignments and ensures that critical department and campus deadlines are being met; assists in the preparation of annual reports related to Title IX; and monitors training completion for students and employees.

• Oversees front office operations and student staff, ensuring quality customer service is a priority. Includes leadership support, responding to assignments as needed. Regular presence in the office is required. Will act as audit facilitator for the department, account manager, and submit requisitions and perform pcard allocations as needed.

• Coordinates events, meetings, and travel related to the operations of the Department, and represents the office at resource fairs & training events.

• Maintains webpages, update instructional presentation, and other marketing material.

• Other duties as assigned.

• Contributes to developing goals, objectives, procedures and work standards for the Department.

• Represents the Department by serving on various committees or boards as needed.

Minimum Qualifications

• High School or GED

• Strong customer service skills, providing a good first impression to anyone entering the office or contacting the departments.

• Demonstrated skills that include a strong emphasis on proofreading, use of proper grammar (both oral and written), critical thinking and good judgment.

• Ability to communicate and deal effectively in person, over the phone, and via written communication with faculty, staff, students, and the public.

• Ability to keep private and sensitive information confidential.

• Possess a high degree of attention to detail and be well-organized and efficient.

• Fluent knowledge of Microsoft and Google software platforms.

• Must be a self-starter with ability to work independently.

Preferred Qualifications

• 2 Year / Associate Degree

• Three years of office experience is preferred.

• Experience in leadership support, including managing confidential and time-sensitive matters is preferred.

• Proven history of strong customer service and front office coordination is preferred.

This position is contingent on funding.

Due to recent changes in H1B visa fees, Southern Utah University is no longer able to sponsor international faculty and staff that require an H1B visa and are currently living outside of the United States.