Administrative Assistant II – Compassionate State Service

Arizona Department of Administration; Glendale (CA); On-site; USD 21,000 - 25,000; Full time

Benefits offered by this job

Paid sick leave

Paid annual leave

Ten paid holidays per year

Health, dental and vision insurance

Flexible Spending Account

Health Savings Account

ASRS retirement system

Job summary

Arizona Department of Child Safety in Glendale, AZ is seeking an Administrative Assistant II to provide essential support to management. The role includes scheduling interviews, processing HR paperwork, coordinating facility needs, and preparing meetings as part of a busy state office.

The position requires a high school diploma or GED, a valid Arizona driver’s license, and the ability to pass background checks and fingerprint clearance.

Qualifications

• Knowledge of computers and software including the Microsoft Office Suite and Outlook.
• Skill in establishing interpersonal relationships and general clerical tasks such as data entry and filing.
• Ability to adapt to changing priorities, take initiative and collaborate with staff and agencies.

Responsibilities

• Scheduling interviews with job candidates and submitting new hire paperwork to Human Resources.
• Acting as Fleet Liaison for the office’s assigned vehicles
• Acting as the Building Liaison, submitting work orders for repairs and notifying building occupants of facilities issues
• Preparing meeting agendas and materials
• Compiling and computing monthly statistical reports

Skills

Office software

Interpersonal skills

Data entry

Verbal & written communication

Time management

Multi-tasking

Attention to detail

Professionalism

Education

High school diploma or GED

Driver’s license

Tools

Microsoft Office Suite

Outlook

Microsoft Teams

Job description

Arizona Department of Child Safety in Glendale, AZ is seeking an Administrative Assistant II to provide essential support to management. The role includes scheduling interviews, processing HR paperwork, coordinating facility needs, and preparing meetings as part of a busy state office.

The position requires a high school diploma or GED, a valid Arizona driver’s license, and the ability to pass background checks and fingerprint clearance.