Administrative Assistant II, Center For Teaching & Learning

College of Western Idaho; Nampa (ID); On-site; USD 40,000 - 50,000; Full time

Job summary

College of Western Idaho is seeking an Administrative Assistant II for the Center for Teaching & Learning to support faculty and the day-to-day operations of the division.

The successful candidate will provide organized administrative support across communications, purchasing, records, meetings, events, and special projects, reporting to the Dean of the Center for Teaching & Learning.

Qualifications

• Strong customer service, interpersonal, oral, and written communication skills.
• Proficiency with Microsoft Office and related productivity or educational software.
• Strong organizational skills and attention to detail.
• Ability to manage competing priorities, meet deadlines, exercise sound judgment, and collaborate effectively with diverse stakeholders.

Responsibilities

• Deliver responsive administrative and operational support to leadership, staff, and faculty.
• Coordinate purchasing, budgeting, and resources, and maintain accurate records.
• Support campus communications and manage content within Microsoft SharePoint; coordinate meetings, trainings, and events.
• Build trust through professional, welcoming service and handle sensitive information with discretion.

Skills

Customer service

Interpersonal communication

Organizational skills

Prioritization

Education

Associate degree

Tools

Microsoft Office

Job description

Get started on your future at CWI, and join us in empowering lives and our community.

Administrative Assistant II, Center For Teaching & Learning

Join CWI’s collaborative Center for Teaching & Learning team and play an important role in supporting faculty and the day-to-day operations of the division. The Administrative Assistant II provides organized, responsive administrative support across communications, purchasing, records, meetings, events, and special projects. This position is ideal for a detail-oriented professional who enjoys working with people, managing multiple priorities, and keeping things running smoothly.

Reporting to the Dean of the Center for Teaching & Learning, this role works with faculty, staff, leadership, and campus partners to provide exceptional service and ensure administrative processes and events are well coordinated.

Why CWI?

The College of Western Idaho (CWI) empowers students to succeed through affordable, accessible education that strengthens Idaho’s workforce and communities. As a leading community college in the Treasure Valley, CWI offers innovative programs, exceptional value, and meaningful opportunities for students and employees to make a difference.

Key Responsibilities:

Deliver responsive administrative and operational support

• Coordinate day-to-day office functions and provide timely support to leadership, staff, and faculty.
• Organize, update, and maintain accurate records, documents, and tracking systems.
• Manage multiple priorities and special projects while meeting deadlines and maintaining attention to detail.

Coordinate purchasing, budgeting, and resources

• Process and track supply, purchasing, and budget-related requests and documentation.
• Monitor administrative needs and ensure supplies, materials, and resources are available when needed.
• Maintain accurate records to support efficient financial and operational processes.

Support effective communication and engagement

• Assist with campus-wide communications and maintain content within Microsoft SharePoint.
• Coordinate meetings, trainings, and events, including large conference-style events.
• Manage event logistics such as materials, food orders, deliveries, supplies, and meeting arrangements.

Build trust through professionalism and service

• Provide a welcoming, collaborative, and solutions-focused experience to faculty, staff, and campus partners.
• Handle sensitive and confidential information with discretion and sound judgment.
• Demonstrate CWI’s values through professional, respectful, and dependable interactions.

What We're Looking For:

• Associate degree and two years of administrative support experience.
• Strong customer service, interpersonal, oral, and written communication skills.
• Proficiency with Microsoft Office and related productivity or educational software.
• Strong organizational skills and attention to detail.
• Ability to manage competing priorities, meet deadlines, exercise sound judgment, and collaborate effectively with diverse stakeholders.

Additional Instructions for Applicants:

• Successful candidates must reside in Idaho.
• Employment visa sponsorship is not available for this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, gender identity, sexual orientation, or any other applicable legally protected status.