Administrative Assistant II - Carbide Operations

Penn United Technologies, Inc.; Jefferson Township (Berks County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Benefits

Retirement Plan (ESOP/401K)

Profit Sharing

Paid Time Off (PTO)

Job summary

Penn United Technologies, Inc. is seeking a full-time Administrative Assistant II to join the Carbide Operations team.

This role provides daily administrative and customer service support, including order entry, contract reviews, and clerical tasks to ensure smooth workflows in a fast-paced manufacturing environment. Responsibilities include data entry, shipping data preparation, inventory counts, and coordination of paperwork across departments.

Qualifications

• Typing and data-entry accuracy required.
• High attention to detail and ability to meet deadlines.
• Proficient with Microsoft Office, Outlook and basic computer software.

Responsibilities

• Perform data and order entry; track jobs from order entry to completion.
• Log orders and data entry; retrieve and enter information on computer.
• Perform contract reviews.
• Coordinate workflow and ensure proper paperwork accompanies each job.

Skills

Typing

Data entry

Customer service

Time management

Communication

Attention to detail

Education

High School Diploma or equivalent

Associate degree in business administration, office management or related field

Tools

Microsoft Office

Outlook

Job description

Administrative Assistant II

Penn United Technologies, Inc. is seeking a full-time Administrative Assistant II to work as a member of our Carbide Operations team. This person will work in a fast-paced manufacturing environment to provide daily administrative and customer service support to include order entry, contract reviews, clerical support, and other basic tasks to support the team and ensure the smooth flow of work. To learn more about Carbide Manufacturing at Penn United, please visit https://www.pennunited.com/carbide-manufacturing/

What You’ll Do:

• Perform data and order entry. Track jobs from order entry to completion. Provide related control, follow-up and trouble-shooting.
• Use computer to log ordering and receiving and to retrieve and enter data.
• Perform contract reviews.
• Assist in coordinating the proper flow of work and ensure that all necessary paperwork accompanies each job (order entry, work orders, blueprints, shipping data, etc.)
• Perform a variety of clerical duties such as typing, copying & compiling data, maintaining & filing records and reports, and handling paperwork.
• Assist with basic tasks where requested and perform other related support duties such as shipping, inspecting, entering orders, inventory counts, etc....
• Prepare, issue, and send out packaging slips, mail, invoices, bills, receipts, etc....related to business activities.
• Prepare and submit shipments to shipping department.
• May prepare and submit purchase orders for suppliers.
• Assist with inventory management and control

What We’re Looking For:

Knowledge and Skills:

• Strong typing and data entry skills.
• High degree of accuracy, attention to detail and deadlines
• Proficient with Microsoft Office, Outlook, internet navigation and able to quickly learn and use required computer software.
• Able to follow directions, complete tasks
• Committed to team development, and exceptional customer service
• Excellent organizational skills, self-motivated, able to effectively manage multiple tasks
• Strong ability to professionally communicate using both verbal and written skills

Education/Experience:

• High School Diploma or equivalent
• 1-4 years prior administrative experience in a manufacturing setting strongly preferred
• Associate degree in business administration, office management or related field a plus

What We Provide to You:

Outstanding Compensation & Benefits

• COMPETITIVE STARTING WAGE WITH THE OPPORTUNITY FOR TWO PAY INCREASES IN THE FIRST YEAR

Health Benefits

• Medical, dental, vision, Rx insurance that starts the first day
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Hearing Aid Coverage

Retirement

• ESOP: 5% Company paid contribution to our Employee Stock Ownership Plan
• 401K: 3% Company paid contribution
• 401K: 50% Company paid match up to the first 6% you contribute

MONTHLY PROFIT-SHARING PROGRAM

• 15 Days Paid Time Off (PTO) your first year
• 9 Paid Holidays

WORK / LIFE BALANCE - Paid Time Away from Work

OTHER INSURANCE COVERAGE

• Group Term Life
• Short Term Disability (after 90 days)
• Long Term Disability (after 6 months)
• Voluntary Benefit package

ADDITIONAL BENEFITS

• On-site cafeteria
• Temperature controlled buildings
• Tuition Reimbursement
• Safety Equipment (PPE) Reimbursement
• Years of Service Recognition Awards

About Penn United Technologies

Since 1971, Penn United Technologies has been a leading advanced contract manufacturer providing precision-engineered solutions for customers with complex manufacturing needs. We serve a diverse range of industries including aerospace and defense, medical, connectivity, energy, fluid handling, and consumer products. Our capabilities span Engineering, Precision Machining & Grinding, Stamping, Carbide Manufacturing, Additive Manufacturing and more-supporting products that impact lives around the world every day. At Penn United Technologies, quality, innovation, and employee ownership are at the heart of everything we do.

Equal Opportunity Employer / Veterans / Disability