Administrative Assistant II - Carbide Operations

Penn United Technologies, Inc.; Saxonburg (PA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive starting wage with pay increases

Health benefits

Retirement plan with 401K match

Paid Time Off (PTO)

Tuition Reimbursement

Job summary

Penn United Technologies, Inc. is looking for a full-time Administrative Assistant II in Saxonburg, PA. This role involves providing administrative support in a fast-paced manufacturing setting, including order entry and contract reviews. Candidates should have strong typing skills, attention to detail, and proficiency in Microsoft Office. An associate's degree is a plus, and the position offers competitive pay and excellent benefits, including health coverage from the first day of employment.

Qualifications

• 1–4 years of prior administrative experience in a manufacturing setting preferred.
• Strong typing and data entry skills with high accuracy.
• Ability to follow directions and complete tasks on time.

Responsibilities

• Perform data and order entry, tracking jobs from order to completion.
• Assist in coordinating workflow and manage necessary paperwork.
• Prepare and send out invoices, bills, and related documents.

Skills

Typing skills

Attention to detail

Proficient with Microsoft Office

Organizational skills

Effective communication

Education

High School Diploma or equivalent

Associate degree in business administration or related field

Tools

Microsoft Office

Outlook

Job description

Administrative Assistant II

Penn United Technologies, Inc. is now accepting applications for a full‑time Administrative Assistant II to work as a member of our Carbide Operations team. This person will work in a fast‑paced manufacturing environment to provide daily administrative and customer service support to include order entry, contract reviews, clerical support, and other basic tasks to support the team and ensure the smooth flow of work. To learn more about Carbide Manufacturing at Penn United, please visit https://www.pennunited.com/carbide-manufacturing/

About Us

Penn United, a leading advanced contract manufacturer since 1971, provides the highest quality precision manufactured solutions for our customers’ complex needs. Our broad range of manufacturing services support a variety of industries including defense and aerospace, medical, connectivity, energy, fluid handling, and precision components for consumer goods. Through our diverse range of capabilities which includes Engineering, Precision Machining/Grinding, Stamping, Carbide Manufacturing, Additive Manufacturing, Plastic Injection Molding and more, our work plays a vital role in products used around the world every day. Penn United Technologies currently employs over 650 people in our employee‑owned precision manufacturing company, located about 35 miles northeast of Pittsburgh in Butler County.

Responsibilities

• Perform data and order entry. Track jobs from order entry to completion. Provide related control, follow‑up and troubleshooting.
• Use computer to log ordering and receiving and to retrieve and enter data.
• Perform contract reviews.
• Assist in coordinating the proper flow of work and ensure that all necessary paperwork accompanies each job (order entry, work orders, blueprints, shipping data, etc.)
• Perform a variety of clerical duties such as typing, copying & compiling data, maintaining & filing records and reports, and handling paperwork.
• Assist with basic tasks where requested and perform other related support duties such as shipping, inspecting, entering orders, inventory counts, etc.
• Prepare, issue, and send out packaging slips, mail, invoices, bills, receipts, etc. related to business activities.
• Prepare and submit shipments to shipping department.
• May prepare and submit purchase orders for suppliers.
• Assist with inventory management and control.

Qualifications

• Strong typing and data entry skills.
• High degree of accuracy, attention to detail and deadlines.
• Proficient with Microsoft Office, Outlook, internet navigation and able to quickly learn and use required computer software.
• Able to follow directions, complete tasks.
• Committed to team development, and exceptional customer service.
• Excellent organizational skills, self‑motivated, able to effectively manage multiple tasks.
• Strong ability to professionally communicate using both verbal and written skills.

Education/Experience

• High School Diploma or equivalent.
• 1–4 years prior administrative experience in a manufacturing setting strongly preferred.
• Associate degree in business administration, office management or related field a plus.

Benefits

We offer an array of excellent benefits that reflect our commitment to the health and financial well‑being of our employee‑owners, including:

• COMPETITIVE STARTING WAGE WITH THE OPPORTUNITY FOR TWO PAY INCREASES IN THE FIRST YEAR
• HEALTH BENEFITS
  • Medical, dental, vision, Rx insurance that starts the first day
  • Flexible Spending Account (FSA)
  • Employee Assistance Program (EAP)
  • Hearing Aid Coverage
• RETIREMENT
  • ESOP: 5% Company paid contribution to our Employee Stock Ownership Plan
  • 401K: 3% Company paid contribution
  • 401K: 50% Company paid match up to the first 6% you contribute
• MONTHLY PROFIT‑SHARING PROGRAM
• WORK / LIFE BALANCE - Paid Time Away from Work
  • 15 Days Paid Time Off (PTO) your first year
  • 9 Paid Holidays
• OTHER INSURANCE COVERAGE
  • Group Term Life
  • Short Term Disability (after 90 days)
  • Long Term Disability (after 6 months)
  • Voluntary Benefit package
• ADDITIONAL BENEFITS
  • On-site cafeteria
  • Temperature controlled buildings
  • Tuition Reimbursement
  • Safety Equipment (PPE) Reimbursement
  • Years of Service Recognition Awards

Equal Opportunity Employer / Veterans / Disability