Administrative Assistant II, Cameron School of Business

Stthom; Houston (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

The University of St. Thomas' Cameron School of Business seeks an Administrative Assistant II to provide administrative and operational support to CSB.

You will assist faculty, staff, students, visitors, and university partners, handling a range of clerical tasks and communications. Responsibilities include managing calendars, coordinating meetings, maintaining files and databases, updating web content, and supporting events and special projects while upholding university service standards and

Qualifications

• Two years of experience as an administrative assistant or related role.
• Proficiency with Word, Excel, email, calendars and standard office software.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Professional telephone and customer service skills.
• Ability to manage multiple priorities and maintain confidentiality.

Responsibilities

• Answer, screen, and route calls; assist callers as needed.
• Maintain files, records, databases, calendars, and spreadsheets.
• Provide information on CSB procedures and services to students, staff and visitors.
• Compose, format, proofread, and distribute correspondence and reports.
• Create and maintain spreadsheets and databases to organize information.
• Update CSB web pages and online information as needed.
• Schedule meetings, reserve rooms, maintain the Dean's calendar, and coordinate appointments.
• Provide administrative support to faculty and assist with meetings, events, and special projects.
• Perform other clerical and administrative duties as assigned.
• May supervise and provide guidance to student workers.

Skills

MS Word

Microsoft Excel

Email management

Calendars

Written communication

Verbal communication

Organizational skills

Customer service

Multi-tasking

Professional telephone skills

Job description

Administrative Assistant II

Cameron School of Business

University of St. Thomas

Position Summary

The Administrative Assistant II provides administrative and operational support to the Cameron School of Business (CSB) at the University of St. Thomas. The position supports the daily needs of the school and assists faculty, staff, students, visitors, and other members of the university community.

Essential Duties and Responsibilities

• Answer, screen, and route incoming calls and provide appropriate assistance to callers.
• Maintain accurate files, records, databases, calendars, and spreadsheets.
• Provide information to students, faculty, staff, and visitors regarding CSB procedures and services.
• Compose, format, proofread, and distribute correspondence, memoranda, reports, and mass mailings.
• Create and maintain spreadsheets and databases to organize and present information.
• Update CSB web pages and online information as needed.
• Schedule meetings, reserve rooms, maintain the Dean's calendar, and coordinate appointments.
• Provide administrative support to faculty and assist with meetings, events, and special projects.
• Perform other clerical and administrative duties as assigned.

Fiscal Responsibilities

• Maintain petty cash, as assigned.
• Prepare check requests and other routine financial documentation.
• Follow university procedures for financial and administrative transactions.

Supervisory Responsibilities

• May supervise and provide guidance to student workers.

Knowledge and Skills Required

• Minimum of two years of experience as an administrative assistant or in a related role.
• Proficiency with Microsoft Word, Excel, email, calendars, and standard office technology.
• Strong written and verbal communication skills, including excellent spelling and grammar.
• Excellent organizational skills and attention to detail.
• Professional and courteous telephone and customer service skills.
• Ability to interact effectively with faculty, staff, students, visitors, and other members of the university community.
• Ability to manage multiple priorities, meet deadlines, maintain confidentiality, and exercise sound judgment.

Work Environment and Schedule

This is a student-facing administrative position within the Cameron School of Business. Availability during the university's established working hours is required to provide consistent support to students, faculty, staff, and campus partners. Vacation scheduling should be coordinated to minimize conflicts with important meetings, events, office activities, and critical operational deadlines.

Mission and Values

The University of St. Thomas is committed to the Catholic intellectual tradition, the dialogue between faith and reason, and educating students to serve the common good. The Administrative Assistant II supports this mission through integrity, collaboration, service, and a commitment to the university community. In carrying out these responsibilities, the position reflects the university's founding values of goodness, discipline, and knowledge.

Why Join the Cameron School of Business?

The Cameron School of Business provides an opportunity to be part of a collaborative, mission-driven academic community committed to student success, academic excellence, and innovation. The Administrative Assistant II plays an important role in supporting CSB's faculty, students, programs, and daily operations while contributing to the school's continued growth and strategic priorities.

Disclaimer: The above description conveys key information about the position but is not an exhaustive list of skills, efforts, duties, or responsibilities. The Cameron School of Business may amend or assign additional duties as needed.

The University of Saint Thomas is committed to the religious, ethical, and intellectual traditions of Catholic higher education. As permitted by law, practicing Catholics who will advance the mission of the school are preferred for this position. However, the University invites all qualified applicants to apply