Administrative Assistant II (Bedford-Stuyvesant YMCA)

YMCA of Greater New York; New York (NY); On-site; USD 24,135 - 28,929; Part time

Benefits offered by this job

Retirement benefits

Medical coverage

Paid time off

Free YMCA membership

Job summary

A community-focused nonprofit organization in Brooklyn seeks a Part-Time Administrative Assistant to support the Executive Director and the Board of Managers. Responsibilities include administrative support for membership operations and effective communication in programs. Ideal candidates should possess strong organizational and interpersonal skills, with proficiency in Microsoft Office and experience in administrative roles. This position offers a competitive hourly rate and a range of benefits including medical coverage and a free YMCA membership.

Qualifications

• Two to three years of administrative experience, working with staff and volunteers.
• Excellent interpersonal communication—written and oral.
• Strong interpersonal skills and comfort working with diverse youth and adults.

Responsibilities

• Administrative support to the Executive Director to ensure effective communication.
• Assist with organizing and tracking staff personnel records.
• Maintain the payment tracking and filing system for all donors.

Skills

Proficiency in Microsoft Office

Interpersonal communication

Project management

Organizational skills

Leadership qualities

Education

Associate’s degree or equivalent

Bachelor’s degree preferred

Tools

Salesforce

Oracle

ADP

Job description

Job Overview

New York, Brooklyn – Bedford‑Stuyvesant YMCA, part of the YMCA of Greater New York, seeks a Part‑Time Administrative Assistant to support the Executive Director and the Board of Managers. The role also provides administrative support to membership operations as needed. The position offers a competitive hourly rate of $17.52 to $21.00.

Responsibilities

• Administrative and management support to the Executive Director to ensure effective communication and efficient operation of all programs.
• Assist with department‑wide and branch communication by means of email, newsletters, orientations, etc.
• Assist with organizing, auditing, and tracking related to staff personnel records.
• Maintain the payment tracking and filing system for all donors using Salesforce.
• Participate in training sessions, meetings, and special events such as board committees, board meetings, branch operation meetings, annual fundraising initiatives, Health Kids Day, and all Open Houses.
• Manage the administrative department inventory, create requisitions, receive POs, resolve Invoice‑on‑Hold issues, respond to vendor inquiries, and facilitate invoices for payment.
• Uphold all Association Policies and demonstrate the four core values of Respect, Responsibility, Caring, and Honesty.
• Provide administrative assistance to other departments as required.
• Provide administrative assistance to Afterschool and branch‑based programs, including site coverage as needed.
• Other duties as assigned.

Desired Skills & Experience

• Associate’s degree and related experience, or equivalent; Bachelor’s degree preferred.
• Two to three years of administrative experience, working with staff and volunteers.
• Proficiency in Microsoft Office (Word, Excel, Publisher, PowerPoint).
• Knowledge of Oracle, ADP, and Salesforce.
• Excellent interpersonal communication—written and oral.
• Strong interpersonal skills, leadership qualities, and comfort working with diverse youth and adults.
• Excellent project management and organizational skills.
• Availability: Monday through Wednesday 10:00 am–4:00 pm; Thursday 10:00 am–2:00 pm.

Benefits

The YMCA of Greater New York offers a variety of benefits including retirement benefits, medical coverage, paid time off, free YMCA membership, and more.

Location: Bedford‑Stuyvesant YMCA, Brooklyn, NY

EQUAL OPPORTUNITY EMPLOYER • DRUGFREE WORKPLACE

Auxiliary aides and services are available upon request to individuals with disabilities.