Administrative Assistant I (Greenpoint YMCA)

National Council of Young Men's Christian Associations of the United States of America; New York (NY); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Retirement benefits

Medical

Paid time off

Free YMCA membership

Job summary

The Greenpoint YMCA is seeking an Administrative Assistant I to provide essential administrative and operational support to ensure high-quality program execution. You will assist membership, fund development, and Board engagement activities while maintaining organized records and professional communication.

The role emphasizes precise data entry, timely correspondence, and collaboration with staff across departments to sustain a safe, welcoming environment at the Greenpoint location in Brooklyn.

Qualifications

• Associate degree or equivalent; Bachelor's degree preferred.
• Minimum of one year of administrative experience.
• Proficiency in Excel, Word, Publisher, and PowerPoint.
• Strong interpersonal communication, project management, and organizational skills.

Responsibilities

• Provide and manage all administrative support to the department (letters, memos, etc.).
• Accurate and timely data entry into applicable systems and databases.
• Answer phone calls and respond to emails professionally.
• Maintain accurate records and files per standards.
• Prepare materials for meeting agendas and minutes.

Skills

Interpersonal communication

Project management

Organizational skills

Education

Associate degree or equivalent

Bachelor’s degree preferred

Tools

Excel

Word

Publisher

PowerPoint

AS400 Database Management

Job description

Administrative Assistant I (Greenpoint YMCA)

Part-Time/Regular
$18.00 - $22.00 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.
To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.
The Greenpoint YMCA is seeking an Administrative Assistant who will play a critical role in the successful operation of the department and its programs. The Administrative Assistant will provideadministrative and operational oversight and support to ensure quality program execution. In addition, the Administrative Assistant will provide administrative support to our membership, fund development, and Board engagement operations. They willplay an integral role in contributing to the department’soverall quality, culture, and success, and will ensure an atmosphere of professionalism, friendliness, and safety within the facility.

Key Responsibilities

• Provide and manage all administrative support to the department (letters, memos, etc.).
• Accurate and timely data entry into all applicable systems and databases.
• Answer phone calls and respond to emails in a timely and professional manner.
• Maintain accurate and up-to-date records and files (POs, receipts, incident reports, accident reports, etc.) in compliance with YMCA of Greater New York and funder standards.
• Prepare and organize materials for meeting agendas and minutes.
• Responsible for managing the department’s inventory, IT support, and purchasing of supplies.
• Process and track invoices, purchase orders, and other financial documents.
• Responsible for creating requisitions, receiving POs, resolving Invoice on Hold issues, responding to vendor inquiries, and facilitating invoices for payment.
• Support the planning and implementation of special events and programs.
• Manage the facility space usage and maintain an updated calendar.
• Uphold all Association policies and demonstrate the Y core values of Respect, Responsibility, Caring, and Honesty.
• If applicable, assist with batch closings, accounts payable, and the financial assistant program, as needed.
• Actively participate in designated meetings, training sessions, and special events.
• Other duties as assigned.

Desired Skills & Experience

• Associate’s degree and experience in a related field, or equivalent experience required.Bachelor’s degree preferred.
• Minimum of one (1) year of administrative experience and experience working with staff and volunteers.
• Knowledge of, Microsoft Excel, Word, Publisher, and PowerPoint.
• Knowledge of AS400 Database Management a plus.
• Excellent interpersonal communication – written and oral, project management, and organizational skills.

Benefits

• retirement benefits
• medical
• paid time off
• free YMCA membership

EQUAL OPPORTUNITY EMPLOYER DRUGFREE WORKPLACE

Auxiliary aids and services are available upon request to individuals with disabilities

Location: Greenpoint YMCA Brooklyn, NY