Administrative Assistant II — Anesthesiology Faculty Support

University of Florida; Gainesville (FL); Hybrid; USD 28,000 - 32,000; Full time

Job summary

The University of Florida's Department of Anesthesiology is seeking an Administrative Assistant II to join our Faculty Support Services team. This role provides administrative and operational support to faculty, manages calendars, coordinates meetings, and maintains CVs and correspondences in a fast-paced environment.

Ideal candidates are organized, proactive, and able to work independently while collaborating with a team to meet training deadlines, manage travel, and support departmental

Qualifications

• High school diploma or equivalent and four years of appropriate experience or an equivalent combination of education and experience.
• Experience with PeopleSoft.
• Knowledge of standard office practices and professional telephone etiquette.
• Familiarity with medical terminology.
• Strong customer service orientation and commitment to providing responsive administrative support.
• Experience coordinating complex calendars, scheduling meetings, and preparing travel itineraries.
• Proficiency with Microsoft Office applications.
• Strong organizational skills and ability to prioritize multiple assignments.
• Demonstrated problem-solving skills and ability to work independently.
• Excellent written and verbal communication skills with attention to detail.
• Ability to establish productive working relationships with colleagues, faculty, and external contacts.

Responsibilities

• Provide primary administrative support to faculty within an assigned division.
• Maintain faculty calendars and schedules, coordinating meetings and departmental activities.
• Coordinate divisional meetings, agendas, minutes, and AV support.
• Maintain faculty dashboards and assist with routine administrative communications.
• Prepare, update, and maintain faculty CVs and input information into online systems.
• Assist with development and distribution of clinical call schedules.
• Process CME documentation and maintain licensure records.
• Collaborate with communications staff on manuscript submissions.
• Support faculty training and compliance deadlines.
• Provide backup logistical support for transporting faculty and applicants.

Skills

Calendar management

Customer service orientation

Communication skills

Independent work

Education

High school diploma or equivalent

Tools

PeopleSoft

Microsoft Office

Job description

The University of Florida's Department of Anesthesiology is seeking an Administrative Assistant II to join our Faculty Support Services team. This role provides administrative and operational support to faculty, manages calendars, coordinates meetings, and maintains CVs and correspondences in a fast-paced environment.

Ideal candidates are organized, proactive, and able to work independently while collaborating with a team to meet training deadlines, manage travel, and support departmental