Administrative Assistant II - Anaclerio Learning Center

University of Florida; Gainesville (FL); Sur place; USD 30 000 - 32 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental insurance

Vision Insurance

Retirement options

Paid time off

Tuition assistance

Public Service Loan Forgiveness

Résumé du poste

University of Florida is seeking an Administrative Assistant II for the Anaclerio Learning Center on the Gainesville campus. This role provides essential administrative, operations, and front-desk support for Directors and senior staff, including scheduling, reporting, website updates, and inventory management.

The ideal candidate will have a high school diploma or equivalent with four years of relevant experience and strong MS Office skills.

Qualifications

• Requires high school diploma or equivalent plus four years of relevant experience.
• Preferred: Associate's degree or higher; strong MS Office skills; proven ability to manage calendars and multi-project coordination.

Responsabilités

• Schedule and coordinate appointments, meetings and related logistics for directors and senior staff.
• Prepare reports, correspondence, presentations, agendas, and arrange meeting refreshments.
• Assist with orientation for new standardized patients and provide general administrative support.

Connaissances

Calendars management

Multi-tasking

Communication

Attention to detail

Formation

Associate's degree or higher

Outils

Microsoft Office Suite

Description du poste

Administrative Assistant II - Anaclerio Learning Center

Job No: 541868

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support

Department: 29010806 - MD-ANACLERIO LEARNING CENTER

Job Description

Classification Title: Administrative Assistant II

Classification Minimum Requirements: High school diploma or equivalent and four years of relevant experience.

This position provides essential administrative, operational, and customer-service support for the Center for Experiential Learning & Simulation (CELS). Key responsibilities include coordinating schedules, meetings, communications, and office logistics for directors and senior leadership; maintaining website and social media content; and managing supply inventories for the center and simulated exam room operations. The position serves as the primary front-desk contact, ensuring a professional and welcoming environment for students, staff, standardized patients (SPs), and faculty. Additional duties include documenting attendance for students and SPs, generating reports, maintaining data and filing systems, and supporting orientation for new SPs.

Essential Functions

Administration & Operations

• Provide administrative support to Directors and other senior staff by: Scheduling and coordinating appointments, meetings, and related logistics. Preparing reports, correspondence, presentations, agendas, and arranging meeting refreshments. Assist other staff members in organizing orientation and the first day for all new standardized patients. Providing administrative assistance to CELS staff as needed.
• Maintain and update website and social media channels, supporting unit-level communication efforts.
• Manage office and exam room supply inventory by ordering, receiving, and distributing supplies required for the Anaclerio Learning Assessment Center (ALAC) exam rooms and office operations.

Front Desk & Customer Service

• Serve as first point of contact by greeting visitors, managing incoming calls, and receiving mail and deliveries.
• Provide excellent customer service to faculty, staff, students, and external visitors, ensuring a welcoming and professional environment.
• Maintain frontline operations with accuracy and attention to detail, supporting routine office inquiries and unit-level procedures.

Attendance Monitoring and Reporting

• Monitor and track attendance of students and standardized patients with minimal supervision.
• Maintain accurate attendance records and support compliance with unit procedures.
• Prepare and compile reports related to standardized patient and student attendance, evaluations, and other operational metrics.
• Maintain unit filing systems, structure data for reports, and provide administrative support for data organization.

We Offer Exceptional Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages with 10+ paid holidays, paid family, sick and vacation leave
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

About Gainesville, Florida

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds

Expected Salary

$21.50 – $23.00 per hour

Required Qualifications

High school diploma or equivalent and four years of relevant experience.

Preferred Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Publisher).
• Associate's degree or higher.
• Demonstrated ability to independently plan, organize, and coordinate multiple projects.
• Experience with managing calendars.
• Self-motivated with the capacity to prioritize work assignments and work autonomously with minimal supervision.
• Outstanding communication, organizational, and computer skills.
• Impeccable attention to detail.
• Strong interpersonal skills to effectively communicate with faculty, staff, and students.
• Experience with a Content Management System.

Applications Close

11 November 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.