Academic & Faculty Affairs Support Coordinator - College of Nursing

University of Florida; Gainesville (FL); On-site; USD 53,000 - 63,000; Full time

Job summary

The University of Florida College of Nursing is seeking an Academic & Faculty Affairs Support Coordinator to manage faculty workload, course scheduling, clinical education coordination, and accreditation support within the College of Nursing.

This role partners with faculty, academic leadership, clinical partners, and university offices to ensure compliant, high-quality academic programs and seamless clinical placement processes.

Qualifications

• Bachelor's degree and three years of relevant experience, or an equivalent combination of education and experience.
• Experience supporting faculty scheduling and academic operations is preferred.
• Strong organization and multi-tasking abilities.

Responsibilities

• Coordinate faculty teaching assignments, instructional schedules, and workload across didactic, simulation, laboratory, online, and clinical settings.
• Coordinate course scheduling, academic calendars, examinations, and instructional logistics.
• Maintain faculty workload systems, instructional records, and related reporting for leadership.
• Manage faculty evaluation, promotion, and recognition processes in collaboration with academic leadership.

Skills

Organizational skills

Schedule management

Communication & coordination

Education

Bachelor's degree

Master's degree (preferred)

Job description

Academic & Faculty Affairs Support Coordinator - College of Nursing

Job No: 541772

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support

Department: 31000000 - COLLEGE-NURSING

Job Description

Classification Title: Academic & Faculty Affairs Support Coordinator - College of Nursing

Classification Minimum Requirements: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

The Academic & Faculty Affairs Support Coordinator provides comprehensive administrative, operational, and programmatic support for faculty affairs, academic operations, clinical education, and instructional programs within the College of Nursing. This position serves as a central point of coordination among faculty, academic leadership, students, clinical partners, and university stakeholders to ensure the effective delivery of academic programs, seamless clinical placement processes, and compliance with college, university, regulatory, and accreditation standards.

The coordinator supports a broad range of academic and faculty-related functions, including faculty workload administration, course and instructional scheduling, clinical education coordination, faculty appointment and evaluation processes, recognition and promotion activities, accreditation support, and data management. The role also contributes to continuous quality improvement initiatives and operational excellence that advance the College's educational, clinical, and strategic mission.

FACULTY SCHEDULING, WORKLOAD & INSTRUCTIONAL SUPPORT

• Coordinate faculty teaching assignments, instructional schedules, and workload activities across didactic, simulation, laboratory, online, and clinical learning environments.
• Support instructional planning, course staffing, workload reporting, and coverage strategies to ensure effective course delivery and efficient resource utilization.
• Maintain faculty workload systems, instructional records, and related reporting while serving as a resource for faculty and leadership on scheduling and instructional operations.
• Assist with instructional continuity planning, course readiness activities, and communication of teaching-related schedules, deadlines, and updates.

ACADEMIC OPERATIONS, COURSE COORDINATION & ACCREDITATION SUPPORT

• Coordinate academic operational activities including course scheduling, academic calendars, examinations, instructional logistics, and curriculum-related initiatives.
• Collaborate with faculty, program leadership, simulation teams, clinical partners, and academic support units to ensure effective course delivery and operational efficiency.
• Support accreditation, assessment, regulatory compliance, and program review activities through coordination of documentation, data collection, and reporting.
• Assist with implementation of new academic initiatives, process improvements, and operational projects that support student success and program effectiveness.

FACULTY AFFAIRS, EVALUATION & RECOGNITION SUPPORT

• Coordinate faculty evaluation, Faculty Evaluation and Advancement (FEA), promotion, recognition, and awards processes.
• Support faculty affairs initiatives in collaboration with academic leadership and university partners.
• Maintain faculty records, submission calendars, and tracking systems.
• Serve as a liaison among faculty, departments, and administrative offices.

CLINICAL PLACEMENT & ACADEMIC PARTNERSHIP COORDINATION

• Coordinate student clinical placement activities, including assignment processes, scheduling, tracking, and compliance requirements.
• Serve as a liaison with healthcare systems, clinical agencies, preceptors, and internal stakeholders.
• Maintain clinical placement records, data systems, and reports.
• Assist with affiliation agreement coordination, agency communications, and operational activities related to clinical education.

Preferred Qualifications

• Master's degree in a related field.
• Demonstrated experience supporting faculty scheduling, instructional coordination, or academic operations.
• Familiarity with faculty affairs processes, instructional appointments, or academic workforce management.
• Strong organizational skills with the ability to manage multiple schedules, deadlines, and priorities simultaneously.
• Experience with faculty workload tracking, effort reporting, or academic labor allocation.
• Demonstrated ability to build and maintain effective partnerships.Special

Expected Salary: $53,000 - $63,000

Required Qualifications: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Health Assessment Required:No

Applications Close: 10 November 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.