LEGAL ASSISTANT II - 41000045

Florida; West Palm Beach (FL); On-site; USD 37,000 - 50,000; Full time

Job summary

The Office of the Attorney General in West Palm Beach, FL seeks a Legal Assistant II to support federal habeas and civil matters. You will draft and edit legal documents, docket deadlines, file with courts, and manage case records under attorney supervision.

Responsibilities include preparing correspondence, maintaining databases, coordinating services for hearings, and assisting victims and witnesses. Prior legal office experience is preferred; bilingual ability a plus.

Qualifications

• Two years of secretarial/clerical experience.
• A high school diploma or equivalency.

Responsibilities

• Draft, edit and prepare legal documents under supervision of attorneys and staff.
• Prepare routine correspondence using preapproved templates.
• Calendar deadlines and e-file documents with courts.
• Maintain electronic case tracking and document management databases.
• Assist with data collection from outside agency partners.
• Support victims and witnesses and assist with transcripts and court records.

Skills

Secretarial experience

Education

High School Diploma or GED

Job description

Requisition No:884317

Agency: Office of the Attorney General

Working Title: LEGAL ASSISTANT II - 41000045

Our Organization and Mission:

The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

Pay:

$ 43,055.22 Annually

Position Summary:

This Legal Assistant II position is in the Office of the Attorney General within the Federal Habeas Corpus in West Palm Beach, Florida.

Qualifications:

• Two (2) years of secretarial/clerical experience andA high school diploma or equivalency.
• A completed year of education can substitute on a year for year basis for required work experience.

Preference may be given to applicants with prior legal office experience and/or applicants with prior experience working for the State of Florida.

Preference may be given to applicants who demonstrate exemplary grammar and spelling skills as demonstrated by their application, resume, cover letter, and a timed, 20-minute skills assessment that will be given at the time of interview.

The Work You Will Do:

This position’s duties include but not limited to the following:

Legal Case Management:

• Draft, edit and prepare legal documents under supervision of attorneys and staff.
• Prepare routine correspondence based on preapproved document templates.
• Calendar deadlines in accordance with applicable rules of procedure.
• Electronically file documents with courts.
• Assist in the processing and maintenance of all electronic media including e-filings, evidence and media.
• Maintain electronic case tracking database, requiring daily docketing and data entry of case notes and information.
• Maintain electronic document management database, requiring daily uploading and indexing of all court filings served on the business unit.
• Assist with data collection from outside agency partners.
• Prepare Exhibits for filing in the Federal Courts.
• Secure supplemental case information and evidence.
• Assist with coordination of service of process and subpoenas.
• Assist with obtaining transcripts and court records.
• Assist victims and witnesses.
• Assist agency law enforcement with scanning documents.
• Transcribe dictation as needed.
• Coordinate services needed for federal evidentiary hearing, oral argument and deposition proceedings such as transportation and translation services.
• May accompany attorneys to court and assist as required. Assist with coordinating meetings, depositions and or court appearances including space, time, place and notify all participants.

General Administrative:

• Receive, scan, process and distribute incoming mail.
• Send and track legal mail per established procedures and in accordance with State of Florida Administrative Rules and Rules of Federal Procedure.
• Coordinate ordering of substantial paper copy jobs for legal service on opposing parties and/or the Federal Courts; receive orders in office and ensure proper service of such documents in the appropriate time and manner.
• File receiving reports in the appropriate Purchasing database, save required receipts and send proper notification to supervisor and attorneys-of-record when copies are received.
• Notarize documents as needed if a notary.
• Responsible for all administrative activities as required.
• Bilingual employees who are able may be asked to assist in translations as needed.
• Perform any and all duties as required.

Specific task assignments will be related to the examples listed above and may vary based on the tasks applicable to the assigned Unit.

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• If you experience problems applying online, please call the People First Service Center at [phone].

The Benefits of Working for the State of Florida:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

IMPORTANT NOTICE:

Submit a complete and accurate application profile necessary for qualifying such asdates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained.NOTE:Any required experience and/or preferences listed in the advertisement must be verified at the time of application.

• Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume.Applicants who do not respond to the qualifying questions will not be considered for this position.
• The elements of the selection process may include a skill assessment exercise.
• Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
• OAG employees are paid biweekly.All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S.

CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE:

All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.

E-VERIFY STATEMENT:

The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (E-Verify).E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).

PERSONS WITH DISABILITY/ADA STATEMENT:

The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide accommodation.

REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.If you return to FRS employment before satisfying the requiredwaiting period, your retirement may be voided, and you may haveto repay all benefits you have received, including any DeferredRetirement Option Program (DROP) payout.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

WEST PALM BEACH, FL, US, 33401 WEST PALM BEACH, FL, US, 33409 WEST PALM BEACH, FL, US, 33406 WEST PALM BEACH, FL, US, 33412 WEST PALM BEACH, FL, US, 33411 WEST PALM BEACH, FL, US, 33417 WEST PALM BEACH, FL, US, 33426 WEST PALM BEACH, FL, US, 33460 WEST PALM BEACH, FL, US, 33418 WEST PALM BEACH, FL, US, 33410 WEST PALM BEACH, FL, US, 33405 WEST PALM BEACH, FL, US, 33407 WEST PALM BEACH, FL, US, 33415 WEST PALM BEACH, FL, US, 33413

Nearest Major Market: Palm Beach

Nearest Secondary Market: Miami

Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.