Administrative Assistant II (14048, Grade HC5)

Maryland-National Capital Park and Planning Commission

Upper Marlboro (MD)

On-site

USD 43,000 - 77,000

Full time

2 days ago

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Benefits offered by this job

Telework opportunities

Flexible schedules

Onsite fitness center

Free parking

Professional development opportunities

Tuition assistance

Federal student loan forgiveness (may)

Job summary

Maryland-National Capital Park and Planning Commission is seeking an Administrative Assistant II for the Prince George’s County Planning Department in Largo, MD. The role requires strong written and verbal communication, excellent proofreading, and the ability to manage multiple deadlines in a fast-paced, team-focused environment.

The position supports staff with clerical tasks, maintains division files and databases, and assists with financial data and timecards.

Qualifications

High school diploma or GED required.
Two years of progressively responsible administrative support or customer service experience.
Equivalent combination of education and experience may substitute for 2 years.

Responsibilities

Provide administrative and clerical support to staff, schedule meetings, and prepare forms and correspondence.
Proofread and produce final, error-free copies per department standards.
Maintain filing systems and databases, enter/update information, and retrieve data as needed.
Review timecard data and assist with financial records; support budget-related tasks.

Skills

Written communication

Verbal communication

Proofreading

Time management

Microsoft Office

Adobe Acrobat

Database management

Kronos

FileNet

Planning software

Education

High school diploma or GED

2 years administrative support experience

Tools

Kronos

FileNet

Planning-related programs

Job description

Description

The Prince George’s County Planning Department of The Maryland National-Capital Park and Planning Commission is seeking an Administrative Assistant II to join our planning team. The Department provides land use planning for the physical development of Prince George’s County, Maryland. As the second most populous county in Maryland, Prince George’s has a population of approximately 900,000 residents with 15 Metro Rail Stations and is home to The University of Maryland at College Park, WMATA Headquarters, UMD Capital Region Medical Center, U.S. Census Bureau, U.S. Department of Agriculture, Internal Revenue Service (IRS), NASA Goddard Space Flight Center, and Joint Base Andrews. Prince George’s County is also home to attractions such as Northwest Stadium (formerly FedEx Field) and National Harbor.

We are seeking a self-motivated Administrative Assistant II with strong written and verbal communication skills. The qualified candidate must be able to balance multiple requests and deadlines concurrently, keep pace with a varied work program, and work with a diverse staff. This position also requires exceptional time management skills, with the ability to work well under pressure and within tight deadlines. If you are interested in working for a dynamic and up beat team, the Prince George’s County Planning Department invites qualified candidates to apply for our Administrative Assistant II position.

Examples of Important Duties

Under general supervision, provide administrative and clerical support to staff in the division, schedule meetings, and compose and mail a variety of forms and correspondence. Responsible for proofreading and producing final, error-free copy adhering to the Department’s standardization manual.
Support management of the division’s communications systems, including processing incoming and outgoing mail and ensuring timely routing of materials; coordinating and using e-mail and other e-communication mechanisms to transmit information to staff in the division in a timely manner; and maintaining division files for timely responses to formal communications.
Maintain office filing system and databases. Enter and update information. Search files and other information sources to answer questions or assemble data for supervisor or other staff, including file management, conversion, uploading, and revising copy according to department procedures and deadlines.
Maintain and reconcile financial reports and records; prepare accounting data for processing; review timecard information and resolve discrepancies.
Other duties may be required and assigned by the supervisor.

What You Should Bring

Strong written and verbal communication skills with keen attention to detail.
Excellent proofreading and editing skills.
Ability to establish and maintain cooperative working relationships with a large and diverse staff, and work effectively as part of a team or independently to complete work assignments.
Skill in organizing, assessing, and prioritizing multiple tasks, projects, and demands.
Intermediate knowledge of Microsoft Office software (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat.
Experience with maintaining electronic databases and ability to quickly learn new computer programs (i.e. Kronos, FileNet, and planning-related programs).

Minimum Qualifications

High school diploma or a Certificate of General Educational Development (GED).
Two (2) years of progressively responsible experience in administrative support and clerical work or customer service that typically involves performance of a range of general office support functions.
An equivalent combination of education and experience may be substituted, which together total 2 years.

Supplemental Information

Classification Specification Administrative Assistant II

May be subject to medical ,drug and alcohol testing.

NOTE: This position is union-represented.

Amenities

Telework opportunities
Flexible schedules
Onsite fitness center
Complimentary access to M-NCPPC gymnasiums throughout Prince George’s County
Free parking is available for employees
Professional development opportunities/Tuition assistance
Positions may qualify for federal student loan forgiveness assistance

The M-NCPPC offers a competitive salary range of $43,345 - $76,766 (salary is commensurate with education and experience) at the Administrative Assistant II level with excellent benefits including generous leave, extensive health coverage, deferred compensation plan, and employee pension plan.

The Prince George’s County Planning Department is conveniently located in Largo, Maryland near Metro and I-495.

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION

2026 Benefit Summary For Merit System Employees

The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.

Eligibility

You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.

Retirement Programs

Defined Benefit Plan (Mandatory Participation) – Plan E excludes FOP members.

Plan Employee Contribution

Plan Employee Contribution Plan C 9.5%* of base salary (FOP members only) Plan E 4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB.

Health Insurance Plans (FOP Members Pay 23% for Medical, Prescription and Dental and same as all other employees for Vision.) All other employees pay percentage below.*

Medical
- Kaiser Permanente Health Maintenance Organization (HMO) – (15%)
- UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) – (20%)
- UnitedHealthcare Choice Plus Point of Service (POS) – (20%)
Prescription – CVS Caremark – (15%)
Dental – Delta Dental PPO and DeltaCare USA HMO – (20%)
Vision – EyeMed – (80% of Low Option plan paid by Commission. Any balance paid by employee.)

Low, moderate, and high options are available. Frequency of covered services differs.

Flexible Spending Accounts (Employee Pays 100%)

Medical Account – Maximum annual contribution: $3,300
Dependent Care Account – Maximum annual contribution: $7,500

Long-Term Disability Insurance (Mandatory Participation)

Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%)
Benefits paid at 66 2/3% of base salary, maximum of $6,000/month

Supplemental Long-Term Disability Insurance (Employee Pays 100%)

Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000

Basic Life and AD&D Insurance (Employee Pays 20%: Commission Pays 80%)

Two (2) times base salary; maximum benefit is $200,000 for each
Automatic coverage with opt-out provision

Supplemental and Spouse/Dependent Life Insurance (Employee Pays 100%)

Supplemental – 1,2,3,4, or 5 times base salary; maximum benefit is $750,000
Spouse/Dependent Combination - $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000

Sick Leave Bank (Contribution and Benefit hours prorated for part-time employees)

Employees have 60 days from date of hire to enroll.
Employee contributes 8 leave hours each year
Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birth, adoption or foster care), and 80-160 hours for serious medical condition of an immediate family member

Leave Programs