Administrative Assistant III (12338. Grade HC6)

Maryland-National Capital Park and Planning Commission

Upper Marlboro (MD)

On-site

USD 49,000 - 86,000

Full time

10 days ago

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Benefits offered by this job

Health, dental and vision

43 paid days (vacation/sick/holiday/pb

Advancement opportunities

Storm and emergency work

Job summary

Maryland-National Capital Park and Planning Commission seeks an Administrative Assistant III to support Fleet Administration. The role focuses on procurement, fixed asset control, and payment processes to keep the fleet operations running smoothly in Prince George’s County.

You will manage travel advances, vendor payments, and contract tracking while ensuring compliance with internal policies and accurate record-keeping across the budgeting system.

Qualifications

High school diploma or GED required.
Four years of progressively responsible experience including at least two years in admin/clerical support and at least one year in technical support in admin management areas.
An equivalent combination of education and experience may be substituted, which together total 4 years.

Responsibilities

Prepare travel advances, check requests, and other financial documents to ensure the facility is operable.
Track fleet purchases and expenditures against the correct accounting unit and ensure timely vendor payments.
Review expenditures and confirm alignment with M-NCPPC policies; track against LAWSON and asset records.
Assist in preparing contracts for the fleet and monitor payments and renewals.

Skills

Administrative support

Budget tracking

Procurement

Record keeping

Microsoft Office

Education

High school diploma or GED

Tools

Lawson

FASTER

Fuelmaster

Job description

Description

The Maryland-National Capital Park & Planning Commission is one of the largest organizations servicing both Montgomery and Prince George’s Counties. In both counties we manage the park systems, but in Prince George’s County we also develop the public’s recreation programs.

Under the Department of Parks & Recreation, the Facility Services Division (FSD) is the largest division. We provide high quality maintenance and maintenance support services for all of the parks and recreation facilities within Prince George’s County. We have six major work areas: Fleet Management, Buildings & Structures (Trade Shops), Horticulture & Forestry, Major Maintenance & Inspection, Critical Projects (Aquatics, Heavy Equipment, and Sustainability) and the Administrative section.

We offer an excellent benefits package, including health, dental and vision, as well as 43 paid vacation/sick/holiday/ personal days the first year; opportunities for advancement and steady employment. You may be required to come in for storm and emergency work.

Examples of Important Duties

This administrative support position resides within the Fleet Administration section. The candidate will work in a busy fleet office environment and is responsible for preparing/managing the procurement, fixed asset control, and computer/software systems for the Fleet.

You will report directly to the Fleet Service Manager and Trades Shop Supervisor and be responsible for preparing travel advances, check requests, and other necessary financial documents to ensure the facility is operable. Prepare all necessary paperwork to ensure vendors are paid in a timely manner. Track all fleet purchases to ensure they are in accordance with M-NCPPC policies and procedures. Review all expenditures, making sure they are tracked against the correct accounting unit. Track all fleet transactions and compare them against LAWSON. Assist in preparing contracts for the fleet and making sure they are up to date as well as track contract payments and renew before the expiration date. Keep files current on all transactions for budgeting purposes. Answer phones and assist staff and vendors with fleet issues. Experience preferred with processing and tracking Motor Vehicle Administration (MVA) documents and using Fleet Management asset software similar to FASTER. Experience is also preferred with fuel management software, similar to Fuelmaster. Experience with Lawson preferred (buyer, processor/receiver). Keep an open line of communication with the purchasing department, to ensure you are in compliance with current procedures. May have to track items for fixed assets inventory.

This position offers a range of tasks and requires that you are a friendly, detail-oriented, team player who is willing to provide whatever administrative support is required. Excellent computer skills including Word, Outlook, and Excel are required. Perform other duties as assigned.

(Work Hours are 6:30 am – 3:15 pm)

Salary Range ($48,635-$86,138)

Working Conditions

Works in an office setting; may work outdoors briefly on an incidental basis. Work is primarily sedentary and requires very light to light physical effort; may require greater physical effort on an incidental basis. May be subject to various job demands such as high volume of work and tight deadlines.

Minimum Qualifications

High school diploma or a Certificate of General Educational Development (GED).
Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled.
An equivalent combination of education and experience may be substituted, which together total 4 years.

Supplemental Information

Classification Specification Administrative Assistant III

May be subject to drug and alcohol testing.

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

Applicants with Disabilities under the Americans with Disabilities Act.

If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of application at 301-454-1411 (Maryland Relay 7-1-1).

M-NCPPC will make all efforts to reasonably accommodate you.

2026 Benefit Summary For Merit System Employees

The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.

Eligibility

You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.

Retirement Programs

Defined Benefit Plan (Mandatory Participation) – Plan E excludes FOP members.

Plan Employee Contribution Plan C

9.5%* of base salary (FOP members only)

Plan E 4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB.

457 (b) Plan (Optional) [Pre-tax and Roth]
Traditional and Roth IRAs (Optional)
Retiree Healthcare – Eligibility requires, at least 10 years of eligible service and continuous enrollment in M-NCPPC plans (or proof of continuous enrollment in comparable plans) during the 36 months immediately preceding your retirement date. Premium cost share based on years of service

Health Insurance Plans (FOP Members Pay 23% for Medical, Prescription and Dental and same as all other employees for Vision.) All other employees pay percentage below.*

Medical
- Kaiser Permanente Health Maintenance Organization (HMO) – (15%)
- UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) – (20%)
- UnitedHealthcare Choice Plus Point of Service (POS) – (20%)
Prescription – CVS Caremark – (15%)
Dental – Delta Dental PPO and DeltaCare USA HMO – (20%)
Vision – EyeMed – (80% of Low Option plan paid by Commission. Any balance paid by employee.)

Low, moderate, and high options are available. Frequency of covered services differs.

Flexible Spending Accounts (Employee Pays 100%)

Medical Account – Maximum annual contribution: $3,300
Dependent Care Account – Maximum annual contribution: $7,500

Long-Term Disability Insurance (Mandatory Participation)

Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%)
Benefits paid at 66 2/3% of base salary, maximum of $6,000/month

Supplemental Long-Term Disability Insurance (Employee Pays 100%)

Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000

Basic Life and AD&D Insurance (Employee Pays 20%: Commission Pays 80%)

Two (2) times base salary; maximum benefit is $200,000 for each
Automatic coverage with opt-out provision

Supplemental and Spouse/Dependent Life Insurance (Employee Pays 100%)

Supplemental – 1,2,3,4, or 5 times base salary; maximum benefit is $750,000
Spouse/Dependent Combination - $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000

Sick Leave Bank (Contribution and Benefit hours prorated for part-time employees)

Employees have 60 days from date of hire to enroll.
Employee contributes 8 leave hours each year
Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birth, adoption or foster care), and 80-160 hours for serious medical condition of an immediate family member

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