Administrative Assistant II

University of Mississippi; United States; On-site; USD 26,000 - 39,000; Full time

Job summary

The University of Mississippi, Office of Pre-College Programs, seeks an administrative professional to provide complex support to the department. You will coordinate meetings, travel, and unit operations while acting as the first point of contact for inquiries.

Responsibilities include processing and reconciling financial and HR data, maintaining records, and preparing communications. Resume is required; weekend/evening availability may be needed to support events.

Qualifications

• Resume required; cover letter preferred.
• Willingness to work occasional weekends and evenings.
• Education Qualifications: High School (Required).
• Experience: Relevant experience | 2 Years | Required

Responsibilities

• Schedules logistics for meetings, conferences, travel, and work unit operations.
• Serves as first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities.
• Processes, enters, tracks, and reconciles financial transaction and human resources data.
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.
• Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures.

Education

High School (Required)

Job description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential. Join the Ole Miss Family — Build Your Legacy Here!

Department

Office of Pre-College Programs

Job Summary

Provides complex administrative support to a department or group of professionals in support of unit goals.

Job Description

Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations. Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities. Processes, enters, tracks, and reconciles financial transaction and human resources data. Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision. Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures. Resume required, cover letter preferred. Willingness to work occasional weekends and evenings.

Job Responsibilities

• Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.
• Education Qualifications: High School (Required)
• Experience: Relevant experience | 2 Years | Required
• Compensation: $18.64 - $27.96
• Interview Requirement: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.
• EEO Statement: The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.
• Background Check Statement: The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Company Culture

Build your legacy - a legacy of people, place & purpose

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