Administrative Assistant II

University-of-Mississippi; Mississippi; On-site; USD 26,000 - 39,000; Full time

Job summary

The University of Mississippi seeks an administrative support professional to assist a department with scheduling, communications, and records management on-site.

Responsibilities include arranging meetings, greeting visitors, processing financial and HR data, and maintaining both physical and electronic files; weekend/evening hours may be required.

Qualifications

• High school diploma or equivalent required.
• 2+ years of relevant experience required.
• Prior administrative support experience preferred.

Responsibilities

• Schedule logistics and secure resources for meetings, conferences, travel, and unit operations.
• Greet visitors and serve as first point of contact, routing inquiries as needed.
• Process, enter, track, and reconcile financial and HR data.
• Maintain organized physical and electronic records per policies.

Skills

Scheduling

Communication

Record keeping

Financial data entry

Education

High School diploma

Tools

MS Office

Financial systems

Job description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.Join the Ole Miss Family — Build Your Legacy Here!Department:Job Summary:Provides complex administrative support to a department or group of professionals in support of unit goals.Job Description:Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities.Processes, enters, tracks, and reconciles financial transaction and human resources data.Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures.Resume required, cover letter preferred.Willingness to work occasional weekends and evenings.Job Responsibilities:Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.Education Qualifications:High School (Required)Experience:Relevant experience | 2 Years | RequiredCompensation:$18.64 - $27.96Interview Requirement:Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.EEO Statement:The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.Background Check Statement:The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.