Administrative Assistant II

Roswell Park Comprehensive Cancer Center; United States; On-site; USD 50,000 - 62,000; Full time

Job summary

Roswell Park Comprehensive Cancer Center is seeking an Administrative Assistant II to provide high-level support to department leaders and help keep daily operations running smoothly. Starting pay: $56,025.

This role emphasizes organization, problem solving, and managing multiple priorities to support physicians, researchers, and leadership teams. The Administrative Coordinator will coordinate meetings, organize information, and serve as a key contact for internal stakeholders while helping with

Qualifications

• Associate’s degree with 4 years of full-time secretarial/related experience or HS diploma with 5 years of full-time secretarial/related experience.
• Excellent organizational, multitasking, and communication skills; ability to anticipate needs and provide professional support.

Responsibilities

• Support department leaders with administrative and operational responsibilities.
• Coordinate meetings, schedules, communications, and special projects.
• Organize information, reports, and materials for department activities.
• Serve as a key point of contact for internal stakeholders and visitors.
• Assist with planning and coordinating departmental initiatives and events.
• Help maintain efficient workflows and identify opportunities to improve processes.
• Provide administrative support for professional staff and leadership teams.
• Manage multiple projects and priorities with high accuracy and professionalism.

Skills

Highly organized

Detail-oriented

Strong communicator

Proactive

Able to manage multiple priorities

Education

Associate’s degree + 4 years of secretarial/related experience

HS diploma or GED + 5 years of secretarial/related experience

Tools

Microsoft Office

Job description

Title: Administrative Assistant II Job Type: Regular Company: Health Research, Inc. (HRI) Roswell Park Division Department: Office of Cancer Education & Training Time Type: Full time Weekly Hours: 40 FTE: 1 Shift: First Shift (United States of America)

Summary: At Roswell Park Comprehensive Cancer Center, every role plays a part in our mission to improve lives and advance the fight against cancer. As an Administrative Coordinator, you'll provide high-level support to department leaders and help keep daily operations running smoothly. Starting pay: $56,025 This is an excellent opportunity for someone who enjoys being organized, solving problems, managing multiple priorities, and working closely with leadership teams. Your work behind the scenes will help ensure our physicians, researchers, and administrative leaders can focus on the work that matters most: delivering exceptional care and advancing groundbreaking research.

What You'll Do

• Support department leaders with a variety of administrative and operational responsibilities
• Coordinate meetings, schedules, communications, and special projects
• Help organize information, reports, and materials needed to support department activities
• Serve as a key point of contact for internal stakeholders and visitors
• Assist with planning and coordinating departmental initiatives and events
• Help maintain efficient workflows and identify opportunities to improve processes
• Provide administrative support for professional staff and leadership teams
• Manage multiple projects and priorities while maintaining a high level of accuracy and professionalism

What You'll Bring

• Highly organized and detail-oriented
• Comfortable managing multiple tasks in a fast-paced environment
• A strong communicator who enjoys working with a variety of people
• Proactive and able to anticipate needs before they arise
• Dependable, professional, and committed to providing excellent support
• Skilled at problem-solving and finding practical solutions
• Proficient with Microsoft Office and other office technology tools
• Experienced in administrative, office support, or project coordination work

Why You'll Love Working Here

At Roswell Park, you'll join an organization where your contributions make a meaningful impact every day. As the nation's first cancer center and one of a select group of National Cancer Institute-designated comprehensive cancer centers, we're dedicated to advancing cancer research, treatment, and prevention. When you join our team, you'll enjoy:

• Meaningful work that supports patients, families, and life-changing discoveries
• A collaborative and supportive workplace where employees are heard, respected, and valued
• Opportunities for professional growth and career development
• Comprehensive health, dental, and vision benefits
• Retirement savings options and wellness resources
• The opportunity to be part of an organization recognized as one of New York's top employers and a leader in healthcare innovation

Qualifications

Required Education and Experience

• Associate’s degree and the equivalent of four (4) years of full-time secretarial or related experience; or
• High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years of full-time secretarial or related experience.

NOTE: Degrees must be conferred by an accredited school, college, or university, or by an institution recognized by Roswell Park Comprehensive Cancer Center and/or Health Research Incorporated as adhering to acceptable educational standards.

Preferred Qualifications

• Graduate Medical Education
• Working with trainees and students
• Coordinating large events (for example: Orientation and Graduation)
• Onboarding students/trainees
• Scheduling meetings in Outlook that can include virtual teams/zoom options
• Preparing agendas and taking meeting minutes
• Submit invoices and requisitions

Equal Employment Opportunity Statement

Roswell Park Cancer Institute Corporation (RPCIC) and Health Research Inc. (HRI) Roswell Park Division believe that all persons are entitled to equal employment opportunities, and we do not discriminate against our employees, applicants or job seekers because of their race, color, religion, sex, sexual orientation, gender identity or expression, national origin, creed, age, disability, pregnancy-related condition, military or veteran status, marital or familial status, domestic violence victim status, citizenship status, genetic information, individual’s relationship or association with a member of a protected category or any other protected group status as defined by law.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans Reasonable Accommodation Request RPCIC and HRI are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email [e-mail] and let us know the nature of your request and your contact information.

Core Values

RPCIC and HRI are committed to providing an environment where patients, families, employees and community are treated with courtesy and respect. We support an inclusive environment that nurtures the talents, skills and abilities of each individual to embody and reflect our core values: Innovation, Integrity, Teamwork, Commitment, Compassion and Respect.

Grant Funding

This is a grant-funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables is required.

E-Verify

E-Verify Employer Health Research Inc. (HRI) Roswell Park Division participates in the E-Verify program.

Welcome to Roswell Park Comprehensive Cancer Center

Welcome to Roswell Park Comprehensive Cancer Center, America's first cancer center founded in 1898 by Dr. Roswell Park. As one of the largest employers in Western New York, Roswell has over 3,300 employees, including over 200 physicians and scientists and 400 nurses. It’s a new era at Roswell Park. Leading the way in cancer research, treatment and education for more than a century, today Roswell Park is setting our course for a second century of extraordinary advances in cancer research and treatment. Equipped with the best facilities, the sharpest and most creative minds, and the single objective of curing cancer, we stand on the threshold of historic discovery.