Administrative Assistant II

DHL Supply Chain; MIDDLETOWN (OH); On-site; Confidential; Full time

Benefits offered by this job

Medical/Dental/Vision

PTO including holidays

401(k) match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain is seeking a First Shift HR Administrative Assistant II to support the Human Resources department with administrative tasks, employee records, and benefits coordination. The role requires strong organization, discretion, and the ability to handle confidential information in a fast-paced environment.

The position offers a day shift, Monday through Friday, with competitive hourly pay. The ideal candidate will have two years of related experience and a High School Diploma or

Qualifications

• Two years related experience.
• High School Diploma or Equivalent preferred.

Responsibilities

• Screen telephone calls and visitors, redirecting to managers or other offices.
• Provide information to callers with knowledge of the manager's area and company policies.
• Perform confidential administrative functions impacting cost, typing, proofreading and minutes distribution.
• Maintain departmental records and prepare reports.
• Schedule meetings, appointments, and travel arrangements.
• Open and review mail for management, draft responses, and forward items as needed.
• Follow up on assignments delegated to subordinate managers and monitor status.

Skills

Organizational skills

Attention to detail

Confidentiality

Education

High School Diploma or Equivalent

Job description

At DHL, you will play a part in one of the world’s most essential industries. As the world’s leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At DHL, you have a voice that matters and can make an impact that lasts. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.
Position: First Shift HR Administrative Assistant II
Shift: Monday-Friday day shift hours
Pay:$21.35 per hour
In addition to the general job description below, the ideal candidate may also possess the following skills:
The HR Admin plays a crucial role in supporting the Human Resources department by ensuring the smooth operation of HR processes and administrative tasks. This position involves managing employee records, and provides support to operations regarding company benefits and policies. The ideal candidate is highly organized, detail-oriented, and able to maintain confidentiality and professionalism
Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages include

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities
  

Grow your skills. Shape your world.al business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.
Role Purpose:
Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.
Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.
  

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred
  

Our Organization is an equal opportunity employer.