ADMINISTRATIVE ASSISTANT II

State-of-Illinois; Springfield (IL); On-site; USD 72,000 - 104,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Vision insurance

Dental insurance

Paid parental leave

Pension plan

Deferred compensation

Paid sick days

Paid vacation days

Paid personal days

State holidays

Job summary

The State of Illinois invites applications for an Administrative Assistant II at the Property Tax Appeal Board in Sangamon County. The role supports the Executive Director, coordinates communications, and prepares monthly meeting materials.

You will lead staff, guide projects, and help refine agency procedures in a dynamic public-service environment, with a comprehensive benefits package and flexible scheduling.

Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires two (2) years professional experience in a public or private organization.

Responsibilities

• Serves as staff assistant to the Executive Director.
• Serves as liaison between the Executive Director, administrative law judges, and clerical support staff internally and with other state agencies, organizations, legislators and the public.
• Compiles information and materials for the monthly agenda.
• Serves as designated lead worker.
• Plans, develops and organizes special projects, audits and investigations.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:58305
Opening Date: 09/16/2026
Closing Date: 09/30/2026
Agency: Property Tax Appeal Board
Class Title:ADMINISTRATIVE ASSISTANT II - 00502
Skill Option:None
Bilingual Option:None
Salary: Anticipated Starting Salary $6,460 monthly; Full Range $6,460 - $9,337 monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Position Overview:

Join a team committed to fairness and transparency in Illinois’ property tax system. The Office of Property Tax Appeal Board is looking to hire an Administrative Assistant II position. The Administrative Assistant II supports the Executive Director and ensures smooth daily operations. In this role, you’ll coordinate communication across the Board, prepare monthly meeting materials, interpret policies, and help refine agency procedures. You’ll also serve as a lead worker, guiding staff and supporting a collaborative, high‑performing team. This position is ideal for a motivated professional who thrives in a dynamic environment and values impactful public service. PTAB encourages all those interested and qualified to apply today!

The Property Tax Appeal Board offers a robust benefit package including:

• Health, life, vision, and dental insurance
• Paid Parental leave
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs
• Employees earn (12) paid sick days annually
• (10-25) paid vacation days (based on years of service)
• Employees earn (3) paid personal days (pro-rated based on start date)
• (13-14) paid state holidays annually

Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Serves as staff assistant to the Executive Director.
• Serves as liaison between the Executive Director, administrative law judges, and clerical support staff internally and with other state agencies, organizations, legislators and the public.
• Compiles information and materials for the monthly agenda.
• Serves as designated lead worker.
• Plans, develops and organizes special projects, audits and investigations.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires two (2) years professional experience in a public or private organization.

Preferred Qualifications

• Prefers a working knowledge of the Property Tax Assessment Laws, assessment appeals procedures and appraisal theory and practice.
• Prefers 3 years of previous experience assigning and reviewing work and providing guidance and training to assigned staff.

About the Agency

The Property Tax Appeal Board (PTAB or Board) is a quasi-judicial body made up of five Board Members appointed by the Governor, with the advice and consent of the Senate, and a professional staff to aid the Board. The PTAB was created in 1967 to provide an unbiased forum for taxpayers and taxing bodies outside of Cook County that are dissatisfied with property assessments. In 1997, the PTAB's jurisdiction was expanded to include all Counties in Illinois. The Board primarily considers appeals after decisions from County Boards of Review. The burden of proof before the Board is "a preponderance of the evidence" when market value is the basis of the appeal or "clear and convincing evidence" when unequal treatment in the assessment process is the basis of the appeal. The Board will only determine the correct assessment of property on appeal based on equity and the weight of the evidence. The amount of the tax bill or the tax rate used in the computation is determined by local county officials and may not be appealed to the Board. Likewise, the Board has no jurisdiction to exempt property from taxation.

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).