Legislative Assistant (ADMINISTRATIVE ASSISTANT I)

Illinois Comptroller; Springfield (IL); On-site; USD 65,000 - 79,000; Full time

Job summary

The Illinois Department of Revenue in Springfield seeks a Legislative Assistant (Administrative Assistant I) to provide administrative support to the Office of Legislative Affairs. The position handles confidential documents, directs calls, and coordinates with the Director and staff to ensure commitments are met in a timely manner.

Candidates should have four years of college and at least one year of professional experience; preferred GenTax, legislative process familiarity, and proficiency in

Qualifications

• Requires four years of college or equivalent education.
• Experience in public or private organizations preferred.
• Strong organizational and communication skills required.

Responsibilities

• Fields constituent and taxpayer inquiries directed to IDOR Office of Legislative Affairs.
• Reviews and assists with analysis of pending legislation.
• Assists with development of IDOR legislative proposals.
• Serves as administrator of the Legislative Tracking System (LTS).
• Serves as area timekeeper.
• Performs secretarial and administrative tasks for the office.
• Performs other duties as required within the scope of duties.

Skills

Organizational skills

Time management

Prioritization

Education

Bachelor's degree

Tools

GenTax

Word

Excel

PowerPoint

Access

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:58717Opening Date: 09/16/2026Closing Date: 09/30/2026Agency: Department of RevenueClass Title:ADMIN ASSISTANT I - 00501Skill Option:NoneBilingual Option:NoneSalary: Anticipated Starting Salary $5,834 - $7,100 monthlyJob Type: SalariedCategory:Full TimeNumber of Vacancies: 1Bargaining Unit Code:NoneMerit Comp Code:Confidential (Management Bill) Exclusion from RC028 Collective Bargaining CoverageWork Hours: Monday - Friday; 8:30am - 5pmAnticipated Hybrid Work Schedule Availability: Not available, fully in officeHeadquarter Location: 101 W Jefferson St, Springfield, Illinois, 62702Work County: SangamonAgency Contact: [e-mail]

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Would you like to work for a professional organization which provides steady hours and an exceptional benefits package? How about a workplace with career and personal growth opportunities? The Illinois Department of Revenue is seeking to hire a Legislative Assistant (Administrative Assistant I) to serve as administrative support to the Office of Legislative Affairs located in Springfield, IL. This position is responsible for reviewing and routing highly confidential documents, directing phone calls, and working closely with the Director of Legislative Affairs and staff to ensure the commitments and responsibilities of the Office are met in a timely manner. If you possess strong organizational skills and the ability to prioritize multiple tasks and responsibilities, then we want you! Don’t let this opportunity pass you by.

Essential Functions

• Under direction, fields constituent and taxpayer inquiries directed to the Illinois Department of Revenue (IDOR) Office of Legislative Affairs (OLA).
• As Staff Assistant, reviews and assists OLA staff with analysis of pending legislation.
• Assists with development of IDOR legislative proposals.
• Serves as administrator of the Legislative Tracking System (LTS).
• Serves as area timekeeper.
• Conducts a variety of secretarial and administrative tasks necessary to the operations of the office.
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, -OR- completion of an agency approved professional management training program.

Preferred Qualifications

• Two (2) years of experience accessing and researching taxpayer accounts in GenTax or similar tax processing software.
• One (1) year of experience working with legislative processes.
• Intermediate proficiency with Microsoft Word or similar word processing software.
• Intermediate proficiency with Microsoft Excel or similar spreadsheet software.
• Basic proficiency with Microsoft Access or similar database software.
• Basic proficiency with Adobe Acrobat or similar document manipulating software.
• One (1) year of experience setting up and conducting meetings and sharing information through Microsoft Teams or similar collaborative digital environment.
• One (1) year of experience creating and updating presentations in Microsoft PowerPoint or similar presentation software.

Conditions of Employment

• Requires the ability to successfully complete a tax compliance and fingerprint-based background check.
• Requires the ability to use and secure a state issued mobile device, e.g., cellular phone, laptop computer, tablet, etc.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency Statement

The Illinois Department of Revenue (IDOR) is responsible for administering the state's tax laws and collecting taxes in a fair, consistent, and efficient manner. Their goal is to provide accurate, timely, and reliable funding and information to both state and local communities. By implementing best practices, IDOR works to continuously improve and enhance accuracy, efficiency, and productivity across all areas of operations and tax administration. In doing so, they aim to earn respect, deliver value, and serve as a trusted source of information for the public.

IDOR is a professional governmental entity that prioritizes its employees and actively invests in their success through comprehensive training and engagement. As the proud Platinum recipient of the 2026 Bell Seal for workplace mental health, IDOR cultivates an environment that encourages open dialogue and collaboration on mental health issues. With a strong commitment to diversity—both culturally and professionally—IDOR believes that this inclusive approach leads to a more productive workplace, ultimately benefiting the citizens and taxpayers of Illinois.

Economic Interest Reporting:

This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available to ...

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