Administrative Assistant II

ACS Professional Staffing; Richland (WA); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Sick leave

EAP

Medical

Dental

Vision

401k

Calm App

LifeBalance

Job summary

ACS Professional Staffing is seeking an Administrative Assistant II to work on-site in Richland, WA. This full-time role provides advanced, confidential administrative support to management and staff across the organization, coordinating travel, onboarding, records, and reporting.

Responsibilities include maintaining documents, preparing reports, coordinating department facilities, managing AR processes, and ensuring timely, professional communication with senior leadership.

Qualifications

• High school diploma or GED with progressive administrative experience.
• Proficiency in Word, Excel, PowerPoint, Outlook, Access.
• Ability to handle confidential information with discretion.
• Strong organizational, planning and time management skills.

Responsibilities

• Maintain documents and records compliant with procedures.
• Coordinate travel and prepare related expense forms.
• Onboard new staff and manage office supplies and facilities.
• Prepare reports, correspondence and presentations for senior staff.
• Serve as point of contact for inquiries and manage AR processes.

Skills

Detail oriented

Independent

Communication skills

Problem solving

Time management

Education

High school diploma or GED

Tools

Microsoft Office Suite

AR system

Job description

Location: Richland, Washington

Type: Contract

Job #8837

ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Assistant II will perform advanced, diversified, and confidential administrative duties under minimal supervision, provide day-to-day administrative support, and carry out activities on behalf of management, including interacting with staff across the organization.

This full-time position is located in Richland, WA. Pay range: $18.20 - $28.96

Responsibilities

• Maintain documents in accordance with recordkeeping requirements
• Prepare travel authorization/expense forms and coordinate travel arrangements in accordance with travel procedures
• Monitor all department personnel qualifications to ensure qualifications are properly maintained
• Facilitate new department staff onboarding, including supplies, equipment, and office orientation
• Schedule performance appraisals and prepare personnel-related paperwork/records, including SSIS and ERCS
• Prepare various reports, correspondence, and presentations, often of a confidential nature and for key audiences, including senior management and the board
• Provide office management and administrative support for the department
• Receive and direct in-person and telephone inquiries, including the must-answer line, to appropriate staff in a timely and professional manner
• Answer questions as able as a first point of contact
• Distribute department mail and faxes daily
• Monitor items of a sensitive nature, including Department of Labor allegations, and alert appropriate staff in a timely manner
• Maintain office supply inventory and place special orders within budget or as approved
• Coordinate department facility and equipment needs, including office furniture, printers, and work orders
• Serve as department subject matter expert for the AR system
• Generate ARs, prepare weekly reports, and track all actions to timely closure
• Coordinate dispositioning of AR-CF CRs
• Design and maintain the CF Corporate SharePoint site
• Initiate contract requisitions and changes
• Coordinate annual funding of all CF contracts
• Serve as credit card custodian
• Reconcile monthly billing
• Register staff for training
• Perform other duties as assigned

Benefits

• Sick Leave: One hour of paid sick leave for every 40 hours worked (sick leave can be used after 90 days of employment)
• EAP: Employee Assistance Program
• Benefit options available: Medical, Dental, Vision, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (eligible after one year and 1,000 hours worked - employer match up to 4%)
• Calm App
• LifeBalance Discount Program

Requirements

• High school diploma or GED with a minimum of 4 years of progressive administrative experience, including leadership responsibilities and independent decision-making authority
• Record of professional development to enhance the skills and knowledge required for assigned responsibilities, such as courses related to job enhancement or career growth
• Proficiency in Microsoft Office programs, including Word, Excel, PowerPoint, Outlook, and Access, and the ability to utilize information management tools such as Action Tracking
• Knowledge of general to advanced office management techniques, including but not limited to spelling, grammar, punctuation, and the use of standard office equipment
• Proper professional office etiquette
• Ability to handle sensitive and confidential information professionally and with discretion
• Strong administrative, organizational, planning, and time management skills
• Ability to handle complex projects
• Ability to work under pressure and tight schedules
• Ability to work with minimal supervision, take initiative, and act independently
• Detail-oriented
• Ability to be creative and participate as a valued team member
• Ability to solve problems, exercise good judgment, and make sound decisions
• Effective oral and written communication skills
• Good interpersonal skills and the ability to effectively interface with management and staff of various organizations and the senior management team

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position. Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law.

The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.