Administrative Assistant II

University of Texas at Dallas; Richardson (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive Salary

Tuition Benefits

100% paid employee medical coverage

AD&D Insurance

Dental & Vision Plan Options

Long and short-term disability

TRS Retirement Plan

Fertility Benefits

Paid time off

Professional development opportunities

Job summary

A public university in Texas is seeking an Administrative Assistant to provide essential support to the Undergraduate Programs Office. This role involves managing correspondence, scheduling, and other administrative tasks. The ideal candidate should have a Bachelor's degree and five years of relevant experience, including specific expertise in office administration and project management. Competitive salary, tuition benefits, and comprehensive insurance options are offered. Work is performed on-site in Richardson, Texas.

Qualifications

• Five years of office administration or project management experience.
• Two years at an Administrative Assistant I level or equivalent.
• Ability to maintain security of critical infrastructure.

Responsibilities

• Provide administrative support to the Associate Dean.
• Coordinate undergraduate program events and meetings.
• Serve as primary contact for students, faculty, and staff.
• Assist with budget tracking and account reconciliation.
• Prepare reports and presentations for program initiatives.

Skills

Office administration

Project management

Communication

Financial management

Education

Bachelor's degree

Job description

Job Summary

This role provides essential administrative and operational support to ensure the efficiency of undergraduate programs and student services in the Jindal School of Management (JSOM). The position reports directly to the Associate Dean of Undergraduate Programs and plays a key role in facilitating communication, scheduling, and financial management.

Minimum Education and Experience

Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

• Provide comprehensive administrative support to the Associate Dean and the Undergraduate Programs Office, including scheduling meetings, managing calendars, and handling correspondence with students, faculty, and external constituents.
• Assist in coordinating undergraduate program events, including student activities, department meetings, and facilitating room and resource access.
• Assist with purchasing processes, travel and hotel arrangements, and reimbursement submissions.
• Serve as the primary point of contact for students, faculty, staff, and visitors, offering information and directing inquiries appropriately.
• Assist in preparing reports, presentations, and other documents to support program initiatives.
• Support budget tracking and account reconciliation across multiple cost centers.
• Coordinate office communications, including email updates, website content revisions, and other communication needs as they arise.
• Perform additional administrative tasks and special projects as assigned.

Additional Information

Work Notice: Work will be performed on-site and in person.

What We Can Offer

• Competitive Salary
• Tuition Benefits
• BCBS PPO Medical Insurance Options - including 100% paid employee medical coverage for full-time employees
• AD&D Insurance
• Dental & Vision Plan Options
• Long and short-term disability
• TRS Retirement Plan
• Fertility Benefits
• Paid time off

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.