Administrative Assistant II

Abbott; Minnesota; Sur place; USD 32 000 - 65 000; Plein temps

Résumé du poste

Abbott in Minnesota is seeking an Administrative Assistant II to support Sr Leadership in Cancer Diagnostics. You will manage executive calendars, prepare reports, coordinate meetings, and assist with budget reconciliation and travel.

This role requires strong communication, high attention to detail, and discretion. You will collaborate with multiple functions, prepare presentations, and help maintain team documentation and archives.

Qualifications

• Associates degree in business administration, administrative support, or related field.
• 5+ years of experience in administrative support with increasing responsibilities.
• Proficient with business travel and expense platforms and submitting receipts.
• Demonstrated ability to manage Microsoft Outlook calendars for individuals and groups.
• Highly proficient in Microsoft Excel, Word, and PowerPoint.
• Able to create presentations, draft communications, and perform analyses with formulas and PivotTables.
• Strong initiative and ability to find improvements and creative solutions.
• Excellent professional interaction with internal staff and external customers.
• Strong time-management and attention to detail.

Responsabilités

• Manage the day-to-day calendar for senior leadership and coordinate internal/external requests.
• Drive record-keeping with efficient document-sharing and note-taking.
• Assist with invoicing and budget reconciliation for the leader, including purchase requests and contract reviews.
• Draft confidential correspondence and presentations.
• Prepare presentation materials for meetings.
• Support internal and external events including venue and catering coordination.
• Collaborate with leaders and assistants across functions to manage availability and capacity.
• Support team communications by drafting or editing updates and announcements.
• Maintain adaptability and respond well to new information and changes.
• Uphold Abbott's mission, values, and quality management policies.

Connaissances

Calendar management

Excel

PowerPoint

Outlook

Data analysis

Budget reconciliation

Communication skills

Attention to detail

Travel coordination

Formation

Associates degree in business administration/administrative support

High school diploma with 2 years relevant experience

Outils

Document-sharing platform

Description du poste

This job is available in 2 locations Category Business Support

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

Position Overview

The Administrative Assistant II is responsible for a variety of duties and responsibilities in support of Sr Leadership at Abbott, Cancer Diagnostics. This position provides technical and administrative support related to a variety of areas, including managing executive calendars, compiling, and analyzing data, coordinating events and meeting logistics, functional budget processes and expense reconciliation, managing team resources and supplies and serving as a coordination point for team documentation, meeting notes and archives. This is a customer-facing position within the team and across the business and requires the need to manage concurrent activities and interact with individuals at all levels of the organization. Given the nature of the function, strong integrity, and ability to maintain confidentiality is key to the success of the position. This position interfaces with senior leaders, directors, managers, and visitors to gather and exchange information.

This position can be based in our Madison, WI or Rochester, MN (satellite) office locations.

include but are not limited to the following:

• Leader support: manage the day-to-day calendar for senior leadership; assuming central coordination for internal and external requests and proactively managing cadence for standing meetings (one-on-ones, team meetings, etc.); managing expense reconciliation, travel arrangements and other tasks.
• Drive effective record-keeping through management of an efficient communication and organizational system and note-taking to include managing a document-sharing platform and driving the effective use of such tool.
• Assist with processes related to invoicing and budget reconciliation for the leader including management of purchase requisition requests, contract reviews through the legal function, invoice reconciliation, and ongoing, functional budget analysis.
• Draft correspondence and presentations, which may be typed from notes, edits, photocopies, and/or files, and may be of a confidential nature.
• May prepare presentation materials for meetings.
• Provide assistance for internal and external events, which may include venue contracting, food and beverage coordination, entertainment, and attendance tracking.
• Collaborate with leaders and assistants from multiple functions internally, and with partners externally to effectively manage availability and capacity of the leader.
• Support team communication efforts by authoring or editing team or company-wide communications.
• Excellent verbal and written communication skills, as demonstrated by work samples.
• Adaptable, open to change and able to work in ambiguous situations and respond to new information and unexpected circumstances.
• Strong interpersonal and teamwork skills including the ability to easily convey concepts and priorities, as well as the ability to solicit feedback and inputs.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company’s Quality Management System policies and procedures.
• Regular and reliable attendance.
• Ability to lift up to 40 pounds for approximately up to 5% of a typical working day.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability and means to travel between Rochester/Madison locations on occasion, including overnight travel.

Minimum Qualifications

• Associates degree in business administration, administrative support, or related field; or high school degree/general education diploma and 2 years of relevant experience in lieu of Associates degree.
• 5+ years of experience working in an administrative support capacity, demonstrating progressively increasing levels of responsibility.
• Demonstrated ability to use business travel and expense platforms and submit receipt reconciliation.
• Demonstrated ability to manage Microsoft Outlook calendars for individuals and groups.
• Highly proficient in Microsoft Excel, Word, and PowerPoint.
• Demonstrated ability to effectively create presentations, draft communications, and perform analyses to include the application of formulas and PivotTables.
• Demonstrated use of initiative and innovation to identify needs for improvement and seeking and developing creative solutions.
• Demonstrated ability to interact professionally and communicate effectively with internal staff and external customers.
• Demonstrated ability to be well-organized with extremely strong attention to detail and time-management skills.
• Demonstrated ability to perform the Essential Duties of the position with or without accommodation.
• Authorization to work in the United States without sponsorship.

Preferred Qualifications

• Professional experience providing Executive support.

The base pay for this position is $23.55 – $47.15 per hour. In specific locations, the pay range may vary from the range posted.

Location United States - Minnesota - Minneapolis Category Business Support

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and

Location United States > Madison : 1 Exact Lane Category Business Support

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and

Location United States - Minnesota - Minnetonka Category Business Support

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and

Job Id 31165367 Medical surveillance No Division ONCO Cancer Diagnostics Travel Yes, 5 % of the Time Additional Location United States - Wisconsin - Madison Significant work activities Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day); Keyboard use (greater or equal to 50% of the workday)

Job available in 2 locations

• United States - Minnesota - Rochester

INNOVATIVE BENEFITS

We support our colleagues around the world as they care for themselves and their families with offerings tailored to their unique needs.

DIVERSITY & INCLUSION

We strive to provide environments where all employees feel welcome and able to bring their full selves to work. To do this we integrate diversity, equity, and inclusion across Abbott.

SUSTAINABILITY FOR OUR FUTURE

At Abbott, sustainability means managing our efforts so we can help the greatest number of people around the world live fuller lives through better health.

WE'RE RECOGNIZED AROUND THE WORLD

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JOIN OUR TALENT COMMUNITY

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An Equal Opportunity Employer
Abbott is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. Employment decisions are based on qualifications, merit, and business needs.
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We provide reasonable workplace accommodations. U.S. residents only: To request accommodation, please call 224-667-0340or email [e-mail].
Abbott is committed to pay equity and transparency. Compensation is determined using objective, job-related, and gender-neutral criteria in compliance with applicable laws and local regulations.