Administrative Assistant III

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 28,000 - 39,000; Full time

Job summary

University of Pittsburgh seeks an Administrative Assistant III to provide executive support to the Office of the Senior Vice Chancellor for the Health Sciences and Dean of the School of Medicine. The role includes scheduling, travel arrangements, handling confidential communications, and coordinating with various university offices.

The position requires an Associate's Degree and at least 5 years of experience, with a Monday–Friday, 8:30 a.m.–5:00 p.m. schedule and on-campus work arrangement.

Qualifications

• Minimum education level: Associate's Degree.

Responsibilities

• Provide executive-level administrative support to the Office of the Senior Vice Chancellor for the Health Sciences and Dean, School of Medicine.
• Schedule meetings and arrange travel.
• Prepare and coordinate correspondence requiring signatures.
• Monitor and respond to emails for the SVC/Dean and disseminate information to staff.
• Liaise with Schools of Health Sciences and School of Medicine Administrative Offices.
• Maintain historical files for Finance and Administration.
• Manage multiple projects independently.

Education

Associate's Degree

Job description

Job Description - Administrative Assistant III (26006983)

Office of the SVC Health Sciences - Pennsylvania-Pittsburgh - ( 26006983 )

Serve as Executive Assistant and provide significant and confidential senior administrative support to the Office of the Senior Vice Chancellor for the Health Sciences and Dean, School of Medicine.
This support includes scheduling meetings, arranging travel, prepare and coordinate certain correspondence that requires the SVC/Dean's signature, monitoring and answering the SVC/Dean's email requests and disseminating critical information to the SVC/Dean's staff.
Serve as a liaison to the Schools of the Health Sciences and the School of Medicine Administrative Offices.
Work closely with University, UPMC and UPP offices and executives. Maintain the Office of Finance and Administration historical files.
Must be able to work independently and manage various projects simultaneously.

Job Summary

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions

Ability to follow prescribed procedures.

Ability to perform work autonomously with overall guidance and direction from leadership.

Routine problem solving required, generally guided by policies, procedures and business plans. Decisions outside of standard policies are referred to a higher level manager.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Bargaining Unit Eligibility This position is bargaining unit eligible

Job Classification Staff.Administrative Assistant III

Job Family Administrative Support

Job Sub-Family Clerical

Campus Pittsburgh

Minimum Education Level Required Associate's Degree

Minimum Years of Experience Required 5

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range $20.50 - $28.19 per hour

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.