Administrative Assistant II

DHL; Palmyra (Lebanon County); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Medical dental vision

PTO & holidays

401(k) match

Tuition reimbursement

Training opportunities

Job summary

DHL is seeking an Administrative Assistant II in Palmyra, PA to support management with clerical duties, payroll processing, records management, and travel arrangements. This role provides central coordination for associates and acts as a reliable point of contact within the office.

Applicants should have two years of related experience and a High School Diploma or equivalent. The position runs Monday–Friday, 8:00 am–4:00 pm with a focus on accuracy, discretion, and customer service.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent, preferred.

Responsibilities

• Greet and assist visitors, associates, supervisors, and managers in a professional and welcoming manner.
• Screen and direct telephone calls promptly and accurately.
• Operate computers using Microsoft Office applications and other specialized software programs.
• Conduct inventories, place orders, and maintain organized filing systems.
• Collaborate with HR to coordinate events, prepare giveaways, and support engagement activities.
• Welcome new hires and assist with onboarding processes.
• Perform additional administrative and operational tasks as assigned.

Skills

Customer service

Communication

Administrative support

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

DHL Supply Chain is Hiring!

At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include

• Greeting and assisting visitors, associates, supervisors, and managers in a professional and welcoming manner.
• Screening and directing telephone calls promptly and accurately.
• Operating computers using Microsoft Office applications and other specialized software programs.
• Conducting inventories, placing orders, and maintaining organized filing systems.
• Collaborating with HR to coordinate events, prepare giveaways, and support engagement activities.
• Welcoming new hires and assisting with onboarding processes.
• Performing additional administrative and operational tasks as assigned.

Position: Administrative Assistant II

Shift: Monday –; Friday, 8:00 am –; 4:00 pm

Pay: $19.45 per hour

Be part of the world’s largest logistics company!DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages include:

• - Affordable medical, dental, and vision coverage available beginning on your 30th day
• - PTO program for all associates, including paid holidays and vacation
• - 401(k) with generous company match
• - Tuition reimbursement program
• - Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.

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